Executive Assistant

Blue Cross and Blue Shield of Massachusetts, Inc.; Golden Horseshoe; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to the CFO, responsible for providing comprehensive administrative support. This role involves managing complex schedules, engaging with C-suite executives, and ensuring smooth operations within the Finance Department. The ideal candidate will possess exceptional organizational skills, advanced proficiency in Microsoft Office, and the ability to handle sensitive information with discretion. Join a company that values diversity and supports employee well-being while making a significant impact in the healthcare sector.

Benefits

Health insurance

401(k)

Paid time off

Well-being benefits

Qualifications

• 5+ years of executive administrative experience required.
• Ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Manage the executive's calendar, meetings, and travel arrangements.
• Develop and manage high-level presentations and communications.

Skills

Microsoft Office proficiency

Problem-solving skills

Organizational skills

Communication skills

Relationship-building

Time management

Education

Associate's degree or equivalent

Tools

PowerPoint

Word

Excel

Job description

Ready to help us transform healthcare? Bring your true colors to blue.

What We Need

The Executive Assistant to the Executive Vice President (EVP) and Chief Financial Officer (CFO) is responsible for providing a broad range of executive-level administrative support and coordination to ensure the smooth operation of the Office of the CFO and the Finance Department. This role involves extensive communication within and outside the company, interacting with external stakeholders (e.g., BCBSMA Board of Directors, agencies, consultants, peer executives) and internal stakeholders across all levels and locations. The position handles highly sensitive issues often under tight deadlines, requiring a high degree of initiative, integrity, flexibility, and discretion in managing relationships, resolving issues, and coordinating complex schedules.

Key Responsibilities:

1. Perform a broad range of administrative duties requiring extensive internal and external communication, requiring independent judgment and analytical skills.
2. Manage the executive's calendar, meetings, travel arrangements, expense reports, and prepare necessary materials.
3. Apply strategic thinking and business acumen to prioritize calendar requests collaboratively with the CFO and Finance team.
4. Consult with the executive to gather information, provide updates, and coordinate priorities.
5. Plan, schedule, and manage divisional and cross-functional meetings, including preparing agendas.
6. Engage with C-suite executives and their administrative staff.
7. Manage calendars for some of the CFO's direct reports.
8. Support other executive and finance team administrative needs as required.
9. Represent BCBSMA and the CFO to various internal and external stakeholders via phone, email, and in person, building relationships and proactively resolving issues.
10. Develop and manage high-level presentations and communications using software such as PowerPoint, Word, and Excel.
11. Prepare meeting materials, including creating presentations, handouts, and related documents.
12. Handle inquiries and act as a gatekeeper for the CFO, ensuring professionalism and confidentiality.
13. Establish annual calendars to coordinate meetings with key leaders.
14. Work in-office three times a week and during full weeks for quarterly Board meetings.

Qualifications:

1. Highly organized team player capable of managing multiple tasks and stakeholders with high customer service standards in a fast-paced environment.
2. Advanced proficiency in Microsoft Office applications.
3. Excellent problem-solving skills and resourcefulness.
4. Ability to maintain confidentiality of sensitive information.
5. Strong relationship-building skills with executives.
6. Excellent oral and written communication skills.
7. Exceptional organizational and time management skills.
8. Ability to anticipate needs, pay attention to detail, and work independently.
9. Prioritize tasks effectively, including handling urgent matters outside regular hours.

Experience and Education:

1. Minimum of 5 years of executive administrative experience.
2. Associate's degree or equivalent preferred.

#LI-Hybrid

Minimum Education Requirements:

High school diploma or equivalent required unless otherwise specified.

Location: Boston

Time Type: Full-time

Hourly Range: $42.37 - $51.78

The posted salary range reflects the company's current estimate of pay for this role and may be adjusted. Compensation will be based on relevant factors including experience, skills, and organizational needs. This role is eligible for variable pay. We offer comprehensive benefits including paid time off, health insurance, 401(k), and well-being benefits.

Why Blue Cross Blue Shield of MA?

We value diversity and encourage candidates from all backgrounds to apply. We are committed to creating an inclusive environment that fosters growth and success. Learn more about our culture and opportunities by visiting our Company Culture page and joining our Talent Community. We support work/life balance and wellness initiatives to promote employee well-being.