Executive Assistant

2 Lansing Square, North York, ON M2J 4P8, Canada Req #5108

February 20, 2025

Find Your Limitless with Reliance

By joining Reliance as an Executive Assistant, you’ll become an important Team Member and will be provided with the tools you need to succeed. We have ambitious growth plans and are looking for Team Members who want to grow with us. At Reliance, we pride ourselves on the fact that we provide limitless opportunities for growth and we encourage it by rewarding our Team Members for their success in many ways. If you’re ready to find your limitless – join us!

What do we offer?

• The tools you need to succeed – including the tools for the job as well as training and development programs
• A successful and knowledgeable team to be part of and learn from
• Competitive base pay plus the ability to earn more tied to your success – the only limit is your potential
• A great benefits plan for you / your family
• Career paths so you can advance in the company
• Awarded Canada’s Most Admired Corporate Cultures with a proudly diverse and inclusive team

What will you do?

The Executive Assistant serves as a critical role and trusted partner to a number of our senior executives at our corporate office. He/she will ensure the smooth running of all day-to-day initiatives by providing executive level administrative guidance and support. The ideal candidate will have excellent organizational and multitasking skills, will be initiative-taking, resourceful, and able to anticipate the needs of our executive(s) with their day-to-day administrative priorities.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

• Co-ordinate the Executive Team schedules, meetings, and conference calls
• Proactive maintenance and coordination of calendars involving extensive planning in order to utilize executive’s time in the most efficient manner
• Responsible for coordinating all details for meetings, including booking meeting rooms, catering, agendas and presentation materials as required
• Coordinate all travel arrangements ensuring all details are added to the calendars
• Prepare, process and reconcile expense reports with accuracy and in a timely manner
• Plan and schedule town halls for the various executives across different time zones
• Prepare and edit correspondence, communications, presentations, spreadsheets and other documents in a timely manner
• Manage and maintain an effective filing system with the ability to retrieve documents and reference materials
• Review operating practices and implement improvements where necessary
• Support the execution of social and team events throughout the year, including the United Way Campaign

What do you bring?

• Post-secondary education and equivalent experience in a senior administrative support capacity
• Minimum of five (5) years’ experience, preferably supporting C suite or Senior level executives
• Excellent knowledge of MS Office Suite of products (Excel, Word, Outlook, in particular, PowerPoint presentations)
• Proficiency in creating presentations and spreadsheets, ability to create, edit, and proofread communications
• Strong verbal and written communication and interpersonal skills, including a professional telephone manner
• Strong attention to detail
• Excellent organizational skills, ability to multitask with several priorities
• Flexibility, high-energy level, drive for results

Why Reliance?

As a leader in home services and energy efficient solutions for over 60 years, Reliance Home Comfort (Reliance) is committed to being the Destination of Choice by delivering exceptional experiences for customers seeking comfort and team members seeking a rewarding, inclusive workplace. With over 2 million customer relationships, Reliance is a trusted source and has become one of Canada’s largest providers of water heaters, furnaces, heat pumps, air conditioners, water purification, plumbing, protection plans, smart home, electrical, and EV chargers. Headquartered in Toronto, Reliance employs a workforce of over 2,700 Team Members across 28 branches in Canada and two locations in the United States. Reliance has been certified as a Great Place to Work in 2024 and has been recognized as one of Canada's Most Admired Corporate Cultures by Waterstone Human Capital, for eight consecutive years since 2016. Reliance remains focused on sustainability, workplace safety, diversity, inclusivity, and prudent governance.