Executive Assistant

RECRUITMENT PARTNERS; Edmonton; On-site; CAD 50,000 - 75,000; Full time

Job summary

A leading recruitment firm in Alberta seeks an Executive Assistant to provide high-level support to senior leadership and manage office operations. The ideal candidate will excel in organizational and communication skills while handling sensitive information professionally. This full-time role offers a chance to contribute significantly to office efficiency and executive productivity.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role.
• Experience supporting senior executives.
• Proficiency in office management tools.

Responsibilities

• Manage calendars and appointments for executives.
• Coordinate travel arrangements and logistics.
• Oversee daily office operations.

Skills

Organizational Skills

Communication Skills

Time Management

Discretion

Interpersonal Skills

Problem Solving

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office Suite

Slack

Zoom

Job description

Category : Office Administration / Support

Location : Edmonton, AB

Work Type : Permanent / Full Time

Description

Executive Assistant

Our client is searching for an Executive Assistant to join their team. A successful candidate will play a pivotal role in the smooth operation of the executive team and office. A successful candidate will provide executive level support to senior leadership while overseeing office management tasks, fostering a productive and organized environment.

Your success will be defined by your ability to :

• Manage calendars, appointments, and meetings for executives, ensuring efficient time management and prioritization
• Coordinate travel arrangements, including booking flights, accommodations, and preparing detailed itineraries
• Prepare and edit correspondence, reports, presentations, and other documents
• Organize and prepare for board meetings, including distributing agendas, taking minutes, and following up on action items
• Act as a point of contact for internal and external stakeholders, managing communication and correspondence on behalf of executives
• Handle confidential information with the utmost discretion and professionalism
• Oversee daily office operations, ensuring a clean, organized, and well-stocked workspace
• Manage office supplies, vendors, and maintenance needs to ensure the office functions efficiently
• Coordinate company events, meetings, and team-building activities, including logistics and vendor relationships
• Implement and maintain office policies and procedures to streamline operations
• Support onboarding and offboarding processes for employees, including workstation setup and IT coordination
• Manage expense reports and budgets related to executive and office operations
• Maintain accurate records, files, and documentation in compliance with company policies
• Assist with special projects and initiatives as needed, including research, data analysis, and reporting

Your strengths include :

• Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred
• 3+ years of experience in an Executive Assistant or Office Manager role, or a similar position
• 3+ years of experience in a Legal Assistant or Paralegal role, or a similar position
• Proven experience supporting senior executives and managing office operations
• Exceptional organizational and time management skills, with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• High level of discretion and professionalism in handling sensitive information
• Strong interpersonal skills, with the ability to build relationships across all levels of the organization
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools such as Slack, Zoom, and various other project management software
• Problem-solving mindset with a proactive approach to challenges
• Ability to work independently and as part of a team in a fast-paced environment

If you are interested in this role and meet the above criteria, please click the “ Apply ” button to send your resume directly to Lily Brooks .

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.

Contact us today – Your Search Partner – www.recruitmentpartners.ca

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