Executive Assistant

Government of Alberta; Edmonton; On-site; CAD 61,000 - 82,000; Full time

Job summary

Government of Alberta is seeking an Executive Assistant to support the Chief Operating Officer and the Planning, Grants and Engineering Services division in Edmonton. This role coordinates a wide range of administrative functions, manages executive correspondence, action requests, schedules, and travel, and liaises with senior leadership and external stakeholders to ensure smooth government operations.

The successful candidate will manage complex calendars, draft briefing materials, oversee

Qualifications

• High School Diploma and four years progressively responsible related experience; or equivalent as described below.
• Previous experience providing support to C-suite executives in a large/complex organization.
• Exceptional organization and time management skills, with the ability to manage competing priorities and tight deadlines.
• Strong written communication skills, including drafting, editing, and proofreading executive-level correspondence and briefing materials.
• Proven ability to coordinate complex calendars, meetings, travel arrangements and stakeholder engagements.
• Strong attention to detail and accuracy in managing records, financial processes and confidential information.
• Excellent relationship-building and interpersonal skills, with the ability to collaborate effectively across diverse teams and stakeholders.
• Sound judgment, discretion, and initiative in a fast-paced executive environment requiring professionalism and confidentiality.

Responsibilities

• Manage the COO’s calendar, coordinating complex schedules, prioritizing meeting requests, and arranging appointments with internal and external stakeholders.
• Coordinate preparation of meeting materials, agendas, briefing packages, and background research to support executive decision-making.
• Draft, edit, and proofread correspondence, briefing notes, and other documents on behalf of the Executive Office.
• Coordinate travel arrangements, approvals, and logistics, including itineraries, accommodations, transportation and related documentation.
• Monitor, track, and coordinate action requests, ensuring deadlines are met and issues are escalated appropriately.
• Provide expert administrative support and act as a key liaison between the COO Office and other executive offices across government, as well as external stakeholders and senior leadership teams.
• Process and monitor expenditures, invoices, expense claims, procurement transactions, and contract-related documentation in accordance with financial policies and procedures.
• Maintain records management systems, support continuous improvement initiatives, manage ATI requests and contribute to special projects that enhance office operations and efficiency.

Skills

Excellent organization

Time management

Written communication

Calendar coordination

Attention to detail

Relationship-building

Judgment and discretion

Education

High School Diploma

Equivalent experience or education

Job description

Job Information

Job Title: Executive Assistant

Job Requisition ID: 88302

Ministry: Transportation and Economic Corridors

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Permanent

Scope: Open Competition

Closing Date: November 2, 2026

Classification: Executive Support 2

Salary: $2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)

The Department Promotes a Vital And Diverse Economy By

• managing transportation safety
• supporting municipalities with public transportation and water/wastewater facilities
• expanding and enhancing a well-integrated transportation system and enabling market access
• preserving and developing the provincial highway network and water management infrastructure

Role Responsibilities

We are seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer (COO) and Planning, Grants and Engineering Services division.

In this role, you will lead and coordinate a wide range of administrative functions critical to the effective operation of the division, including managing executive correspondence, overseeing Action Requests, coordinating schedules and meetings, and ensuring seamless communication across senior leadership offices.

Reporting To The Director, Executive Operations, You Will

• Manage the COO’s calendar, coordinating complex schedules, prioritizing meeting requests, and arranging appointments with internal and external stakeholders.
• Coordinate preparation of meeting materials, agendas, briefing packages, and background research to support executive decision-making.
• Draft, edit, and proofread correspondence, briefing notes, and other documents on behalf of the Executive Office.
• Coordinate travel arrangements, approvals, and logistics, including itineraries, accommodations, transportation and related documentation.
• Monitor, track, and coordinate action requests, ensuring deadlines are met and issues are escalated appropriately.
• Provide expert administrative support and act as a key liaison between the COO Office and other executive offices across government, as well as external stakeholders and senior leadership teams.
• Process and monitor expenditures, invoices, expense claims, procurement transactions, and contract-related documentation in accordance with financial policies and procedures.
• Maintain records management systems, support continuous improvement initiatives, manage ATI requests and contribute to special projects that enhance office operations and efficiency.

APS Competencies

Agility –

You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results –

You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others –

You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments –

You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks –

You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

Systems Thinking –

You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.

Creative Problem Solving –

You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience; or
• 1 year of experience for 1 year education

Requirements

• Previous experience providing support to C-suite executives in a large/complex organization.

Assets

• Exceptional organization and time management skills, with the ability to manage competing priorities and tight deadlines.Strong written communication skills, including drafting, editing, and proofreading executive-level correspondence and briefing materials.
• Proven ability to coordinate complex calendars, meetings, travel arrangements and stakeholder engagements.
• Strong attention to detail and accuracy in managing records, financial processes and confidential information.
• Excellent relationship-building and interpersonal skills, with the ability to collaborate effectively across diverse teams and stakeholders.
• Sound judgment, discretion, and initiative in a fast-paced executive environment requiring professionalism and confidentiality.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Hours of work: 36.25 hours per week.

Office location: Twin Atria Building (4999 - 98 Ave, Edmonton, AB).

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links And Information On What We Have To Offer

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact [e-mail] .