Executive Assistant

East Penn Canada; Courtice; On-site; CAD 60,000 - 80,000; Full time

Job summary

East Penn Canada is seeking a highly organized Executive Assistant to support a group of Vice Presidents and senior management. This role is essential for managing schedules, facilitating communications, and ensuring smooth daily operations. Candidates should have strong organizational skills and at least 5 years of administrative experience, ideally in high-level executive support.

Benefits

Profit Sharing & Deferred Profit Sharing program

Excellent company paid benefit program

Learning & development opportunities, including tuition reimbursement

Opportunities for advancement

Qualifications

• 5+ years administrative experience.
• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Detail-oriented with a proactive and adaptable approach.

Responsibilities

• Manage complex calendars and schedule meetings across multiple time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Organize executive meetings, prepare agendas, take minutes, and track action items.

Skills

Organizational skills

Time-management skills

Communication abilities

Proficiency in Microsoft Office Suite

Bilingual (French/English)

Job description

At East Penn Canada, our people are the heart of our company. We put our employees and our clients first to build solid relationships with intention. We offer a vast range of diverse and rewarding career opportunities. We invite you to become part of an organization that has challenging opportunities, rewarding career paths, organization values, and a charismatic team.

Join our dedicated team of leading experts in the battery industry.

We Are Dedicated To Recognizing Our Employees By Offering

• Profit Sharing & Deferred Profit Sharing (retirement) program
• Excellent company paid benefit program
• Learning & development opportunities, including tuition reimbursement
• Opportunities for advancement
  
  

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to a group of Vice Presidents and senior management team members. This role is critical in ensuring the smooth operation of daily executive activities, including calendar management, travel coordination, communication, and project support.

What You’ll Be Doing

Executive Support & Calendar Management

• Manage complex calendars and schedule meetings across multiple time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare daily briefings, meeting materials, and expense reports.
• Ensure timely follow-up on priority issues and deadlines.
  
  

Communication & Liaison

• Monitor and manage shared and individual inboxes; draft and respond to communications.
• Serve as a liaison between executives and internal/external stakeholders.
• Screen phone calls and visitors; draft and format reports, presentations, and correspondence.
  
  

Meeting & Office Coordination

• Organize executive meetings, prepare agendas, take minutes, and track action items.
• Coordinate meeting logistics including room setup and catering.
• Support general office operations and assist with event planning.
  
  

Project & Document Management

• Assist with special projects, research, and data analysis.
• Maintain and organize important documents, contracts, and legal files.
• Track contract dates and ensure timely renewals or follow-ups.
• Handle sensitive and confidential information with discretion.
  
  

What You Bring

• 5+ years administrative experience
• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to handle confidential information with integrity and professionalism.
• Detail-oriented with a proactive and adaptable approach.
• Valid G driver’s licence with a clean driving abstract.
• Bilingual (French/English) an asset.
  
  

Background checks including criminal checks, driver’s abstract and employment references will be requested.

East Penn Canada is an equal opportunity employer and welcomes all qualified applicants to apply; all reasonable accommodations will be made for people with disabilities.