Executive Assistant

Tiičma Enterprises; Campbell River; On-site; CAD 50,000 - 65,000; Full time

Job summary

Tiičma Management Services seeks a full-time Executive Assistant to support the CEO with administrative operations. This role requires excellent communication and organizational skills, managing schedules, and ensuring confidentiality while contributing to a supportive team environment. Enjoy 3 weeks’ vacation and a focus on work-life balance.

Benefits

Flexible Schedule

Paid Time Off

Pension

Extended Health Care

Dental Care

Qualifications

• Experience managing scheduling and logistics for executives.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Support CEO with scheduling, communications, and project management.
• Organize internal and external resources to improve workflows.
• Maintain professionalism and confidentiality in all communications.

Skills

Communication

Time Management

Confidentiality

Relationship Building

Minute Taking

Job description

Tiičma Management Services is looking for a full time Executive Assistant to the CEO. In this key role, the Executive Assistant will provide high-level administrative and operational support which includes managing CEO schedule, coordinating communications, and handling confidential information.

Schedule: Monday to Friday, some weekends, evenings and travel.

Hours: 8:30am to 4:30pm

Location: 1250C Ironwood Street, Campbell River

Salary Range: $50,000 to $65,000 a year

Benefits: extended health care, dental care, flexible schedule, paid time off and pension.

About Tiičma Management Services

Tiičma Management Services is a Ka:’yu:’k’t’h’/Che:k:tles7et’h’ First Nations management company with its head office based in Campbell River, which aims to provide quality, value added service for all Tiičma Enterprises. Tiičma

Management Services provides the other businesses with support.

You will be a key member of a team and work directly with the CEO to provide administrative support and help streamline day-to-day operations for the CEO.

What you will be doing

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes, and coordinate internal and external resources to expedite

workflows

• Manage communication with employees by liaising with internal and external executives on various

projects and tasks

Qualifications and Skills

Responsibilities

• Manage scheduling for CEO, including agendas, mail, email, phone calls, client management, and other

company logistics

• Coordinate scheduling and calendar management, as well as content and flow of information to senior executives

• Manage CEO’s travel logistics and activities, including accommodation,transportation, and meals

• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Skills

• Experience with minute taking and making agendas
• Good communication written and verbal
• Valid driver’s license and clean driving abstract
• Experience with working with senior managers
• Working in a fast paced environment
• Ability to build relationships
• Bonus skills and qualifications
• Experience in overseeing budgets and expenses
• OH&S Committee experience
• Experience in developing internal processes and filing systems

What You Can Expect

When you choose to work with Tiičma Management Services, you are also choosing….

• Meaningful Work: Make a profound impact across our business, workplace and data management.
• Supportive Team Environment: Share your ideas and implement them and have team support.
• Social Responsibility: Become a part of a team that finds ways to give back to Ka:’yu:’k’t’h’/Che:k:tles7et’h’

First Nations citizens.

• Learning and Career Development: We believe in your continuous learning and growth. Take advantage and

continue to learn.

• Work-Life Balance: There’s no place for burnout. Maintain a healthy balance of your personal and work life

without splitting yourself in two. Enjoy 3 weeks’ vacation to recharge.

How To Apply

To apply please send your resume and cover letter by email, or mail or drop off.

Attention: Tina McLean, Administrative Operations Manager

Email: [e-mail]

Address: 1250C Ironwood Street Campbell River, BC V9W 6H5

Open until the position is filled.

We thank all those who apply; only shortlisted candidates will be contacted