Executive Assistant

About Staffing Ltd.; Calgary; On-site; CAD 90,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support its President and CEO in a fast-paced environment. This role demands a self-motivated individual with exceptional communication skills and a keen attention to detail. Responsibilities include managing calendars, preparing presentations, and handling confidential information. The ideal candidate will thrive in a flexible and energetic atmosphere, demonstrating professionalism and discretion while juggling multiple priorities. This is a fantastic opportunity to join a reputable organization that values equity, diversity, and inclusion.

Benefits

Pension plan

Flexible work model

Overtime opportunities

Qualifications

• 5+ years of Executive Administrative Assistance experience required.
• Post-secondary education in Business Administration or related field preferred.

Responsibilities

• Support the President and CEO with calendar management and travel plans.
• Manage confidential information and organize board meetings.
• Coordinate business and personal events as needed.

Skills

Excellent communication skills

Attention to detail

Relationship building

Confidentiality and discretion

Flexibility and adaptability

Proactive problem-solving

Professional demeanor

Organizational skills

Education

Post-secondary education in Business Administration

Tools

MS Word

MS PowerPoint

MS Excel

Job description

Connecting you to Executive Assistant jobs in Calgary!

ABOUT STAFFING recruiters are Alberta’s experts in connecting candidates with Executive Assistant jobs. We focus on temporary, direct hire and temporary-to-direct hire placements in the corporate, industrial, management, and technical fields. We specialize in providing solutions for organizations that urgently need positions filled or that require confidentiality, which means you receive exclusive access to opportunities often unavailable anywhere else.

About Staffing’s recruitment specialists believe in a human-to-human approach to hiring. We read your resume, conduct person-to-person interviews, and make our matches to jobs based on what will benefit both the employee and the employer. As Master’s at Matching Culture , we can connect you with an extensive network of reputable employers. We evaluate each employer’s expectations, opportunities, and qualification and skill requirements, as well as their corporate culture. We use this information to do our best to place you in a position that aligns with your goals, motivations, personality, and values.

Job ID:42274

Job Type:Direct Hire

Category: Executive Assistant

Our well-established client is looking to bring on an Executive Assistant to support the President and CEO of their multifaceted, fast-paced business located in downtown Calgary.

The ideal candidate will be self-motivated, high-energy, and professional. They will have unwavering attention to detail along with exceptional communication skills.

Dealing with internal and external stake holders, this person will possess a strong sense of confidentiality and discretion. They will maintain a poised and polished demeanour, while remaining agile and flexible when dealing with both personal and business related tasks.

Duties and Responsibilities:

The key job functions are:

• Supporting the President and CEO with calendar management, meeting/presentation preparation, correspondence, expense reports and travel plans
• Managing personal and private confidential information (documents, files, records) and contacts
• Organizing board meetings and applicable documentation
• Coordinating business and personal events
• Assisting admin team when required
• Other duties as needed

Education:

• Post-secondary education in Business Administration or a related field is preferred

Qualifications:

• Valid driver’s license and reliable vehicle
• Successfully complete a criminal and credit check
• A track record of building positive relationships
• Advanced knowledge of MS Word, PowerPoint and Excel

Experience:

• Minimum of 5 years of Executive Administrative Assistance is required

Skills:

• Confident, poised, and professional
• Excellent communication skills, both written and verbal
• High attention to detail and organization
• Energetic and positive demeanour, takes pride in getting the job done
• Exceptional relationship building skills
• Flexible and adaptable in nature, able to shift and manage multiple priorities
• Proactive, able to anticipate needs and solve problems before they arise
• Strong sense of confidentiality and discretion
• Flourishes in a fast-paced environment

Base Salary:$90,000 per year

• Pension plan

Work Hours:

• 40 hours per week
• Flexible work model and hours
• Overtime on occasion to be expected

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing Team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyoneisheard and valued.You Be You—we insist.

More on About Staffing

Since 1996, About Staffing has been connecting exceptional candidates with Canada’s greatest employers from all industries and sectors. We take pride in making meaningful workplace connections and invite you to join the About Staffing community of professionals.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

If you don’t hear from us, do not be alarmed. A recruiter will keep your resume on file for future opportunities. If and when a position vacancy becomes available and you meet the requirements, a recruiter will reach out to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting executive assistant jobs so check back with us regularly.

Please reference Job ID: 42274in your application.