Executive Assistant

Minto Group; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading community-focused company is seeking an Executive Assistant for a 16-month contract in Calgary. The role involves supporting senior executives with administrative tasks, organizing schedules, and providing excellent customer service. The ideal candidate should possess strong organizational skills and experience in an office environment, along with proficiency in Microsoft Office applications.

Benefits

Competitive salary

Benefits effective 1st day + 3 weeks’ vacation

Unlimited physiotherapy

Flexible summer hours

Qualifications

• Minimum three (3) years relevant office experience supporting a Senior Executive.
• Ability to exercise tact, good manners, discretion, and confidentiality.

Responsibilities

• Supports Senior Level Executives with day-to-day administrative support.
• Organizes and coordinates schedules and logistics.
• Coordinates travel plans for senior executives and direct reports.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Excellent organizational skills

Excellent communication skills

Professionalism

Team Player

Adaptable

Problem Solving skills

Education

High school diploma

University Degree or College Diploma (Office or Business Administration)

Job description

Job Description

JOB TITLE: Executive Assistant (16-month Contract)

Location: Calgary

Build your future at Minto!

At Minto, our mission to build thriving communities starts with our first community - our employees. We are proud to have been named one of Canada’s Best Managed Companies, a testament to our 70-year legacy and dedication to providing an exceptional employee experience.

Great employees like you are essential to our continued success. We invite you to join us as we welcome change, celebrate new ideas, and provide you with the resources, professional training, and diverse opportunities to grow your career.

Your Offer Will Include

• Competitive salary
• Benefits effective 1st day + 3 weeks’ vacation
• Benefits including unlimited physiotherapy, telemedicine and so much more
• Employee recognition platform – Be rewarded by your colleagues for your contributions!
• Flexible summer hours
• Many exciting career opportunities
  
  

Your Role On Our Team

The Executive Assistant is responsible for supporting a senior level executive and their team while ensuring the smooth and effective day to day operations of the department.

In This Role, You Will

• Supports Senior Level Executives with day-to-day administrative support;
• Organizes and coordinates schedules and logistics through calendars, meetings, emails, and telephone;
• Coordinates travel plans for senior executives and direct reports (if required);
• Process all expenses to ensure timely submission for payment;
• Ensures documents are signed ie. cheques, contracts;
• Submits and tracks department timesheets;
• Prepares correspondence including emails and letters;
• Attends and take minutes at meeting as required;
• Prepares all required documents for internal and external meetings as required;
• Organizes social events when required;
• Provides customer service for staff and guests visiting the office;
• Other duties within the scope, spirit and purpose of the job, as requested by management.
  
  

Technical Competencies

Education: High school is required.A University Degree or College Diploma is an asset (Office or Business Administration).

Experience: Minimum three (3) years relevant office experience combined with experience supporting a Senior Executive.

Specialized Skills, Knowledge And Abilities

• Computer skills (Microsoft Word, Excel, Outlook, PowerPoint)
• Excellent organizational skills
• Excellent listening oral and written communication skills
• Professionalism (ability to exercise tact, good manners, discretion, confidentiality, maturity)
• Team Player
• Adaptable and Flexible in the work environment
• Multitasking skills
• Problem Solving skills
• Good Judgment
• Interpersonal skills
  
  

Our future is better together. Apply now and join us!

Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.