Executive Assistant

Avenue Living Communities Career; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading asset management firm in Calgary is seeking an Executive Assistant to support the Chief Communications & Marketing Officer. The role involves managing calendars, handling confidential correspondence, coordinating with external partners, and preparing presentations. Candidates should have at least 5 years of experience supporting senior executives, strong organizational skills, and proficiency in Microsoft Office applications. This position offers a competitive salary and employee-centric benefits.

Benefits

Competitive compensation package

Employee referral program

Paid time off for volunteerism

Qualifications

• 5 years of experience supporting C-suite or senior executives.
• Strong written and verbal communication skills.
• Experience managing complex calendars and travel logistics.

Responsibilities

• Provide administrative support to the Chief Communications & Marketing Officer.
• Research and follow up on projects directed by the CCMO.
• Prepare briefing materials and handle sensitive information.

Skills

Time Management

Organizational skills

Microsoft Office

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Calendar Management

Administrative Experience

Microsoft Excel

Education

Post secondary education in business administration or related field

Tools

Adobe Acrobat

SharePoint

Adobe Creative Suite

Job description

Avenue Living Asset Management is dedicated to sourcing analyzing and strategizing long-term investments. Our unique approach has led to rapid growth across North America now representing one of Canadas largest alternative asset managers. Since 2006 we have acquired over $7.5 billion in assets under management across a variety of sectors throughout Canada and the USA. Our various funds include assets in multifamily residential self-storage commercial as well as agricultural land.

The strength of our platform lies in working with the right people. Acting with integrity and employing an entrepreneurial mindset our employees work together to create an exciting dynamic workplace. By employing an active hands-on approach to asset management our skilled and innovative team operates closely alongside our investors. Were disciplined we focus on value and were informed experts. We pride ourselves on our diverse and inclusive workplace; we are a unique workplace with unique people.

WHAT WILL YOU DO

• Provide administrative support to the Chief Communications & Marketing Officer (CCMO) including managing calendars and scheduling meetings; composing prioritizing and handling confidential correspondence; arranging complex and detailed travel plans itineraries and agendas; expense reporting and reconciliation; and compiling documents and marketing presentation decks for meetings.
• Work closely and effectively with the CCMO to keep them well informed of upcoming commitments and responsibilities following up appropriately.
• Research prioritize and follow up on projects as directed by CCMO including those where coordination with multiple stakeholders is needed. Determine appropriate course of action referral or response under the direction of the executive.
• Liaise with business lines project leads and communication teams to ensure alignment across key marketing initiatives and executive deliverables.
• Support the CCMO in coordinating with external marketing agencies vendors and partners by managing timelines contracts and communications.
• Prepare briefing materials talking points presentations and other documents as required by executives.
• Handle sensitive information and materials with a high degree of confidentiality. Draft confidential internal communications and strategic decks on behalf of the CCMO with attention to tone and messaging.
• Acts as a liaison between the CCMOs office and internal departments; demonstrating leadership to maintain credibility trust and support with senior management.
• Prioritize tasks handling matters expeditiously proactively and follow-through on projects to successful completion often with deadline pressures.
• Handle all aspects of meeting support including logistics agendas and detailed meeting minutes.
• Manage schedules and coordinate travel for the CCMOs employees.
• Manages a variety of special projects including coordinating events and staff meetings.
• Coordinate service recognition and milestone rewards and recognition activities as required.
• Management of personal tasks as requested and required.

WHAT WILL YOU NEED

Post secondary education in business administration communications marketing or a related field preferred.

A minimum of 5 years of Executive Assistant experience supporting C-suite or senior executives preferably in marketing communications public relations or media-focused environments.

Proficient in Microsoft Office (Outlook Word Excel and PowerPoint) Adobe Acrobat Sharepoint and Concur. Familiarity with tools like Adobe Creative Suite or marketing project management tools are a strong asset.

Exceptional written and verbal communication skills with experience drafting and editing executive-level correspondence presentations and memos.

Demonstrated success in managing complex calendars travel logistics and expense reporting with accuracy and foresight.

Experience working with or coordinating across marketing and creative teams vendors agencies or cross-functional business units.

Proficient in preparing polished executive-ready presentations and briefing materials.

Strong organizational skills that reflect an ability to perform and prioritize multiple tasks flawlessly with exceptional attention to detail.

Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate a high level of customer service and sense of urgency with responses.

High level of initiative and ability to anticipate executive needs and proactively solve problems with a high degree of accountability.

Excellent interpersonal skills with an ability to build relationships with stakeholders including staff and external partners.

High level of professionalism with an ability to pivot in a changing environment with strong critical thinking and problem-solving capabilities.

WHATDOWE OFFER

We live and breathe our core values. We go the extra mile. Were honest. We always have each others back. We have tons of integrity. And we always own it and adapt no matter the challenge.

With the support to do things differently grow personally and professionally and bring your whole self to work theres no limit to the impact you can make.

We provide a competitive compensation package composed of a group benefits planGRSP matching and a discretionary bonus addition Avenue Living also offers an Employee Referral Program that rewards active employees for successful referrals.

An employee centric culture with paid time off for employer supported volunteerism maternity leave top-up a generous awards and recognition program discounted monthly rent in Avenue Living properties and employee savings program through industry partnerships.

We are committed to a strong safe work environment.

What makes us different makes us want Avenue Living to be a great place to work for everyone; where people feel safe included inspiredtrusted and supported so they can be and bring their to creating a respectful and inclusive workplace where unique perspectives experiences backgrounds cultures and attributes are valuedand utilizedto help achieve better results. As anorganization with operations across different geographies we celebrate the fact that our workforce is made up of people with diverse are committed to ensuring our workplace is fair equitable and free of discrimination and you require accommodation to participate fully in the recruitment process please email .

ALAM123

LI-HC1

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1