Executive Assistant

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading legal recruitment firm in Calgary is seeking an Executive Assistant to support the Chief People Officer and General Counsel. This role involves managing executive-level administrative tasks and requires 5+ years of experience. The ideal candidate is detail-oriented, organized, and skilled in Microsoft Office. The position offers a full-time opportunity in a dynamic and inclusive work environment.

Qualifications

• Minimum of 5+ years of experience supporting C-suite executives.
• Proven ability to work with confidential information.
• Self-starter and team player with strong problem-solving skills.

Responsibilities

• Provide high-level administrative support to executives.
• Anticipate needs and track deadlines.
• Serve as a point of contact between executives and stakeholders.

Skills

Microsoft Office proficiency

Excellent communication skills

Attention to detail

Organizational skills

Problem-solving skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Adobe Acrobat

Concur

Job description

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Direct message the job poster from Urban Legal Recruitment Inc.

Director of Executive Recruitment & Professional Support Specializing in Paralegal, Legal Assistant, Manager, Director and InHouse Recruitment | Best…

Our client is a valued partner and one of Canada’s leading alternative asset managers, with a strong presence across North America. Their success is fueled by a values-driven culture, a hands-on approach to asset management, and a commitment to working with people who lead with integrity, think entrepreneurially, and act decisively. They offer a dynamic, inclusive work environment that values collaboration, innovation, and diverse perspectives.

They are looking for a highly organized, proactive Executive Assistant to provide dedicated support to their Chief People Officer (CPO) and General Counsel. In this role, the successful candidate will manage a wide range of executive-level administrative tasks, help drive efficiency, and act as a trusted liaison across teams and departments.

This is a fast-paced, high-responsibility role that requires exceptional discretion, attention to detail, and the ability to manage shifting priorities with grace and professionalism.

Key Responsibilities :

• Provide high-level administrative support to the CPO and General Counsel, including managing calendars, scheduling meetings, preparing correspondence, and organizing complex travel arrangements, itineraries and agendas; expense reporting and reconciliation and compiling documents for meetings.
• Anticipate needs, track deadlines, and ensure executives are prepared for upcoming commitments.
• Coordinate the preparation of confidential documents, reports, and presentations.
• Serve as a point of contact between the executives and both internal and external stakeholders.
• Research and manage sensitive issues with discretion and sound judgment.
• Support department-wide scheduling and travel logistics for People & Culture and Legal teams.
• Plan and execute special projects and events, including staff meetings, recognition programs, and milestone celebrations.
• Maintain a system for tracking priorities and following up on action items.
• Record and distribute detailed meeting minutes when required.
• Assist with personal administrative tasks as requested.

What You Bring To The Role

Bachelor’s degree in Business Administration or a related field (preferred).

Minimum of 5+ years of experience supporting C-suite executives.

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Concur.

Excellent written and verbal communication skills, with a strong sense of professionalism and emotional intelligence.

Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities.

Proven ability to work with confidential information and manage sensitive matters with discretion.

Self-starter and team player with strong problem-solving skills and the ability to work independently.

Skilled at building strong working relationships with team members and external partners.

Comfortable in a fast-moving, evolving environment with frequent changes and shifting demands.

If this opportunity sounds like a great fit for you, we’d love to hear from you! Please send your resume in confidence to Shona Tischner at [e-mail].

At Urban Legal Recruitment, we respect your privacy—your application will be handled with the utmost discretion. While we truly appreciate every application, only those selected for an interview will be contacted.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Legal Services

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