Executive Assistant

ML6 Search + Talent Advisory; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading talent advisory firm in Calgary, Alberta, is seeking an experienced Executive Assistant to support the CEO and executive team. The role involves managing calendars, preparing reports, and handling confidential information. The ideal candidate will have a Bachelor's degree, 2+ years of experience in a similar role, and strong organizational skills. The position requires professionalism and the ability to adapt to changing priorities in a fast-paced environment.

Qualifications

• Minimum 2 years in an Executive Assistant or similar role, ideally in a corporate setting.
• Experience in aviation or finance is a plus.
• Ability to stay composed under pressure and adapt quickly to changing priorities.

Responsibilities

• Managing executive calendars, appointments, and time prioritization.
• Preparing reports, presentations, proposals, and executive communications.
• Handling confidential information with the utmost discretion and professionalism.
• Coordinating meetings: scheduling, preparing agendas, taking minutes.
• Planning and booking domestic and international travel arrangements.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Attention to detail

Professionalism

Proficiency with Microsoft Office

Education

Bachelor's degree or higher

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

The Opportunity:

An exciting role providing high-level support to the CEO and executive team in a fast-paced environment. This position is ideal for someone who thrives on organization, discretion, and keeping complex operations running smoothly behind the scenes.

What You’ll Be Doing:

• Managing executive calendars, appointments, and time prioritization
• Preparing reports, presentations, proposals, and executive communications
• Drafting, reviewing, and proofreading internal and external correspondence
• Organizing and prioritizing incoming communication (emails, letters, etc.)
• Coordinating meetings: scheduling, preparing agendas, taking minutes, tracking action items
• Handling confidential information with the utmost discretion and professionalism
• Planning and booking domestic and international travel arrangements
• Supporting special projects and tracking timelines to ensure deadlines are met
• Performing general administrative tasks such as data entry, filing, and expense reporting

What You’ll Need To Be Successful:

• Bachelor’s degree or higher
• Minimum 2 years in an Executive Assistant or similar role, ideally in a corporate setting
• Exceptional organizational and multitasking skills
• Excellent written and verbal communication abilities
• Strong judgment, initiative, and attention to detail
• High level of professionalism and confidentiality
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Experience in aviation or finance is a plus
• Ability to stay composed under pressure and adapt quickly to changing priorities
• Passion for quality, efficiency, and getting things done right the first time