Executive Assistant

Elby Professional Recruitment Inc; Burlington; On-site; CAD 55,000 - 70,000; Full time

Job summary

A real estate development company in Burlington is seeking an experienced Executive Assistant to support the CEO. This in-office position requires exceptional organizational and communication skills, with a minimum of 3 years experience in a fast-paced office environment. The ideal candidate will manage the CEO's calendar, facilitate communication, and review documentation for accuracy. Competitive compensation and benefits are offered.

Benefits

Competitive compensation and benefits

Professional growth and development

Exciting opportunity in a dynamic company

Qualifications

• Minimum of 3 years supporting an Executive in a fast-paced office.
• Experience in real estate/construction preferred.
• Exceptional organizational and prioritization skills.

Responsibilities

• Manage the CEO's calendar and appointments.
• Review documents for format and content.
• Coordinate meeting materials and follow up on action items.
• Act as a communication bridge between the CEO and departments.
• Handle CEO's mail and ensure timely responses.
• Assist with expense report preparation.

Skills

Organizational skills

Attention to detail

Communication skills

Initiative

Computer skills (MS Office)

Job description

Our client, an established and growing real estate development company, has an immediate opportunity for an Executive Assistant to support the CEO. This role is ideal for candidates who thrive in a fast-paced, dynamic environment and those who are eager to take on a variety of responsibilities to ensure the smooth functioning of the CEO’s day-to-day needs. This is an in-office position.

Benefits of working for our client:

Exciting opportunity to join an established and growing company

Competitive compensation and benefits

Professional growth and development. This is a fantastic opportunity to become part of a dynamic and growing company in the local area! Interested and qualified candidates, please apply today or email Antonia directly quoting job #6671. We would like to thank all applicants; however, only those under consideration will be contacted.

Responsibilities:

• Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management.
• Review all documents, reports, and correspondence for correct formatting, content, grammar, and spelling, making edits as necessary.
• Attend meetings, coordinate meeting materials, prepare follow-up action notes, and manage follow-up on action items.
• Maintain the CEO’s calendar—scheduling meetings and arranging appointments to optimize use of time.
• Assist with the preparation and disbursement of the Executive’s expense reports.
• Receive, sort, and prioritize the CEO’s mail, ensuring timeliness of responses and required actions.
• Assist the CEO in choosing design features for development projects such as furnishings, materials, and artwork.

Additional responsibilities as required. Qualifications:

• A minimum of 3 years of experience supporting an Executive in a fast-paced office setting.
• Experience working in the real estate/construction industry is preferred.
• The ideal candidate must have exceptional organizational and prioritization skills with strong attention to detail.
• Candidates must demonstrate a high degree of initiative and professional judgment to anticipate the needs of the CEO, ensuring the best use of time.
• Excellent communication skills and the ability to deal with various levels within an organization are required.
• Candidates must have strong computer skills, including the MS Office suite, to produce professional documents, reports, presentations, and other communication pieces as required.

This is an in-office position #IND1