Executive Assistant

Dawn Foods; Brampton; On-site; CAD 50,000 - 76,000; Full time

Job summary

A leading bakery manufacturer in Brampton is seeking an Executive Assistant to provide high-level administrative support to the Vice President. The role requires strong organizational skills, Microsoft Office proficiency, and a detail-oriented approach. Candidates should have a High School Diploma and at least 3 years of administrative experience. The position is onsite 3 days a week, offering competitive pay and benefits.

Benefits

Competitive Pay

10 Paid Company Holidays

Tuition assistance and educational programs

Qualifications

• Minimum of 3 years of experience in an administrative role.
• Ability to manage multiple priorities and complex tasks.
• Familiarity with other productivity and reporting tools is a plus.

Responsibilities

• Provide high-level administrative support to the VP.
• Arrange and oversee business travel for the management team.
• Prepare presentations and meeting materials.

Skills

Detail-oriented

Exceptional organizational skills

Strong verbal and written communication skills

Ability to maintain confidentiality

Proficient in Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SAP

Job description

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Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we helpcustomers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.

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Why work for Dawn Foods?

PEOPLE. PRODUCTS. CUSTOMERS.

Why should you apply? We invest in you!

• Competitive Pay
• 10 Paid Company Holiday
• Family-owned business over 100 years in service

Job Purpose and Overview

The Executive Assistant for Canada provides high-level administrative and operational support to the Vice President and the Canada region.

Work Environment & Schedule: This is an onsite role at the Brampton, ON facility, 3 days a week, Monday, Wednesday, and Friday from 8 am – 4:30 pm.

What will you do as an Executive Assistantat Dawn Foods?

• Arrange and oversee all business travel and accommodations for the VP and other Canadian Management Team as required.
• Meet and greet all visitors and provide assistance as required
• Coordinate and execute meetings for Canada, including agenda preparation, logistics management, and follow-ups.
• Support any customer visits, including coordinating lunches, samples, and supplies.
• Maintain office supply inventory and handle procurement as necessary.
• Manage incoming and outgoing mail, and oversee all courier services
• Support new hires and team members with the procurement of cell phones/ laptops/security badges
• Prepare presentations, agendas, and meeting materials, and other admin support for the Canada Management Team
• Handle sensitive and confidential matters, including organizational changes and strategic initiatives, with absolute discretion and professionalism.
• Process and manage invoices, including Marketing-related suppliers, expense reports, and corporate card issues.
• Monitor and manage budgets for meetings and events where applicable.
• Monitor and liaise with Fleet Management and the Cell Phone for Canada Team members
• Screen and direct incoming calls with diplomacy and tact, ensuring high-level support for executives.
• Support the Canada Marketing team with trade shows, media assistance, sample ordering, and the Dawn Corporate giving program
• Liaison with grant recipients, such as colleges and food banks
• Support as needed in generating reports for the commercial, finance, and supply chain teams.
• Provide backup support and assist with other projects and initiatives as assigned.
• Will be part of the Health and Safety Team for the Toronto location

What Does It Take to be an Executive Assistantat Dawn Foods?

Below are the minimum qualifications to be a fit for this job.

• A High School Diploma or GED is required
• A Minimum of 3 years of experience in an administrative role
• Detail-oriented and has the ability to work independently and complete objectives.
• Exceptional organizational skills with the ability to manage multiple priorities and complex tasks in a fast-paced environment
• Strong verbal and written communication skills, with the ability to create professional and visually appealing presentations and documents.
• Maintain confidentiality
• Proficient in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
• Familiarity with other productivity and reporting tools is a plus.
• SAP experience preferred but not required.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The normal job setting for this role is onsite 3 days a week at the Brampton, ON facility
• Ability to work in a professional office environment. Will be expected to work onsite.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus

Note: The level of physical effort may vary from site to site and in some cases be greater or lesser than documented here.

If this sounds like the opportunity that you have been looking for, please click "Apply.”

About Our Benefits
Dawn is proud to employ the top talent in the baking industry, and we reward our people with comprehensive health and well-being coverage, competitive compensation packages, and award-winning benefit offerings. Dawn encourages professional growth through tuition assistance and educational programs, and we are always searching for ways to improve our industry-leading services and benefits.

Compensation
$50,123 - $75,180 with bonus eligibility

#LI-Onsite #LI-AH1

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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, pregnancy, sexual orientation, gender identity/gender expression, citizenship status, military or veteran status, genetic information or any other status or condition that is protected by applicable law.

Requisition ID: 37250