Executive Assist / HR Manager (term to July 2026)

Marineview Housing Society; North Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A community-focused housing organization in North Vancouver is seeking an HR Coordinator & Executive Assistant to manage recruitment and onboarding processes, oversee IT support, and coordinate administrative tasks. The ideal candidate will have a Human Resources Management Certificate and exceptional communication skills. Experience in unionized environments is a plus. This role offers a mix of on-site and possible remote work options.

Qualifications

• Knowledge of HR principles and employment laws in BC.
• Experience in unionized environments.
• Willingness to obtain a Criminal Record Check.

Responsibilities

• Manage recruitment and initial assessment of Mental Health Workers.
• Support HR onboarding processes and maintain HR files.
• Serve as IT administrator for MHS and CHS.

Skills

Communication skills

Organizational skills

Interpersonal skills

Education

Human Resources Management Certificate

Tools

Microsoft Office

Job description

Job Title: HR Coordinator & Executive Assistant (Maternity Leave) Updated: 04-25; full or part time. Some distance work possible

Department/Group: Administration

Full Time

Reports to: Executive Director

Job Description

This position supports the work of MHS and CHS leadership teams, and through the Executive Director, the work of the Board of Directors. It is out of scope.

HR Coordinator Responsibilities

• Manage recruitment and initial assessment of Mental Health Workers (goal: 1-2 resumes per week), hire 1-3 casuals per month, and permanent staff; coordinate interviews and reference checks. Support ED in recruiting management staff.
• Support HR onboarding processes: collect documentation, coordinate OHS orientation, work with managers on training, and ensure onboarding sign-off.
• Create and maintain HR files and information systems for each employee.
• Support managers with HR responsibilities: develop tracking tools, guide performance reviews, draft offer letters, meeting notes, and discipline letters; liaise with ED and HEABC as needed.
• Address staff queries related to payroll and staffing; support scheduling and leave requests; coordinate payroll modifications and corrections with managers.
• Update seniority and call-out sheets per collective agreement.
• Support performance and discipline meetings: draft minutes, letters, and reports; liaise with union representatives as directed.
• Prepare EDMP referrals and HR reports such as WorkSafe and Essential Services plans.
• Consult with HEABC and WorkSafe BC for legal compliance and support.

IT Leadership

• Serve as IT administrator for MHS and CHS.
• Manage email setup and historical files; troubleshoot and support staff in adopting new IT systems; onboard new staff.
• Coordinate SharePoint activities and lead the transition project.
• Liaise with QuickTech; maintain IT assets; order equipment as needed.

Administrative Coordination

• Support management and leadership teams; familiarize with staff and residents’ work.
• Assist with operational renewal related to the strategic plan; manage records and legacy documents.
• Handle mail, bank deposits, policy reviews, and drafts.
• Support leadership meetings and liaise with accounting for payroll and expenses.
• Support CHS tenants: income reports, resident inquiries, inspections, and repairs.
• Coordinate facility repairs, inspections, and liaise with the Ministry of SDPR for CHS clients.
• Handle urgent calls and house coverage as needed.

Skill and Education Requirements

• Human Resources Management Certificate or equivalent; CHRP designation is an asset.
• Knowledge of HR principles, employment laws in BC, and DEI practices.
• Experience in unionized environments; proficiency in Microsoft Office and hardware.
• Excellent communication, organizational, and interpersonal skills.
• Integrity, confidentiality, proactive, detail-oriented, and adaptable.
• Willingness to obtain a Criminal Record Check.
• Experience with payroll, confidentiality, and privacy legislation.
• Experience with medical administration and working with adults with psychiatric disabilities is an asset.