Executive and Marketing Assistant

Connect the Doc, Inc.; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A technology and marketing company is seeking an Executive & Marketing Assistant to aid in various projects. The role involves administrative tasks, marketing support, and investor relations. Ideal candidates have experience in accounting, sales, or marketing, thrive in fast-paced environments, and possess strong communication skills. Compensation is based on contribution with no cap. This position will help transition into larger roles as the company grows.

Qualifications

• Prior experience in accounting, sales, marketing, business operations, or investor relations.
• Willingness to work in the Vancouver office when needed.
• Ability to thrive in fast-paced environments.
• Exceptional communication and organization skills.
• Strong creative skills with an eye for quality.
• Highly proficient with AI tools to increase efficiency.

Responsibilities

• Create invoices, track and collect payments.
• Update CRM systems and maintain organized records.
• Create, schedule, and post social media content.
• Prepare sales and investment collateral for pitches.
• Research and reach out to potential partners.

Skills

Accounting experience

Sales experience

Marketing experience

Business operations experience

Investor relations experience

Strong communication skills

Organization skills

Proficiency with AI tools

Creative skills

Tools

Salesforce

Job description

Overview

I’m an entrepreneur with a tech company, real estate, and multiple projects I can’t say no to. I’m looking for an Executive (& Marketing) Assistant who can help me get things done with a positive attitude. This role suits someone who thrives in a fast-paced environment, loves variety, and has a "get it done" mentality regardless of the task. There is no cap on compensation and the more you contribute, the more you’ll gain.

What You’ll Do

You’ll be my right hand, working across multiple companies and projects to ensure everything runs smoothly. Your day-to-day will include:

Administrative & Operations

• Create invoices, track and collect payments
• Update CRM systems (Salesforce) and maintain organized records

Marketing for Connect the Doc (CTD)

• Create, schedule, and post social media content
• Edit videos, write blogs, and produce marketing collateral

Sales Support for CTD

• Send follow-up emails to prospects
• Create engaging sales screen-share videos and presentations
• Prepare proposals and help close deals
• Manage schedules, coordinate meetings, and handle task follow-up

Channel Partnerships

• Research and reach out to potential partners
• Use LinkedIn for outreach and relationship building

Investor Relations

• Assist with investor decks, reports, and presentations
• Prepare sales and investment collateral for pitches

As the company grows, this list will continue to expand and the goal would be to transition you into a bigger role.

Ideal Candidate Profile

We’re looking for someone who:

• Has prior experience in accounting, sales, marketing, business operations, or investor relations
• Is happy to work in our Vancouver office when needed
• Thrives in fast-paced, sometimes high-pressure environments and can work long hours when required
• Has exceptional communication and organization skills
• Possesses strong creative skills with an eye for quality
• Is highly proficient with AI tools to increase efficiency and output
• Is adaptable, resourceful, and eager to learn
• Can drive and be involved in-person meetings when needed

Next Steps & How To Apply

If you think you’re the right fit for this job, please send your resume and a cover letter walking me through your past roles, where you excelled, why you’d be a good fit, and why you want this job. Also, don’t hold back—this role is for someone with personality, drive, and ambition.

Company Description

Connect the Doc is a technology and marketing company reinventing how dental and orthodontic practices grow. We specialize in helping practices attract new patients organically through a combination of proprietary software and premium marketing services.

Our Core Software:

• Automates Google reviews to help practices build reputation and credibility online
• Enhances visibility on Google Search & Maps
• Improves discoverability on AI-driven platforms

Our Services (layered on top of the software):

• Search Engine Optimization (SEO) – Ranking dental practices higher on Google
• Paid Ads (Google & Facebook/Instagram) – Increasing new patient leads quickly
• Website Design & Chatbot – Optimized to convert visitors into booked patients
• CRM & Lead Management Tools – Keeping offices organized and efficient
• Consulting & Coaching – Ensuring practices scale with the right strategy