Executive Administrator

Broadway MB Church; Chilliwack; On-site; CAD 50,000 - 60,000; Full time

Job summary

A community church in Chilliwack is seeking a dedicated Executive Administrator to support daily operations. This full-time role involves managing communications, financial tasks, and logistical operations, ensuring a welcoming environment. Candidates should have strong organizational skills and prior office administration experience, ideally in a church context. Salary ranges from $50,000 to $60,000, with benefits after a probation period.

Benefits

Benefits after 3-month probation

Qualifications

• Proven experience in office administration, preferably within a church or non-profit setting.
• Excellent verbal and written communication skills.
• Comfortable handling sensitive information with confidentiality.

Responsibilities

• Manage and assist with church financial tasks, including budgeting and processing invoices.
• Serve as the primary point of contact for all incoming communications.
• Oversee the church building spaces and coordinate facility bookings.

Skills

Organizational skills

Communication skills

Time management

Proficiency in Microsoft Office

Education

Experience in office administration

Tools

Accounting software

Microsoft Office Suite

Job description

Broadway Church Executive Administrator Job Posting

Broadway Church in Chilliwack is seeking a dedicated and organized Executive Administrator to support the day-to-day operations of our growing church community. This full-time (37.5 hours per week) position will assist the church leadership in various administrative duties, ensuring the smooth operation of church activities and ministries. The ideal candidate will have strong organizational skills, a servant-hearted attitude, and the ability to manage multiple responsibilities while maintaining a welcoming and professional environment.

Purpose:

The administrative team at Broadway Church is responsible for supporting the church with effective administration that enables the ministries to flourish in their roles. As the frontline administrative team member, the Executive Administrator provides communication and ministry support to uphold the mission of Broadway Church to lead people to love and follow Jesus. This role is integral to supporting the church’s ministries under the leadership of the Lead Pastor, ensuring that all operational tasks are managed effectively to allow for growth and service.

We are looking for an individual who will serve as a key member of the administrative team, helping to manage communication, financial responsibilities, and logistical operations. The Executive Administrator will be an integral part of our team, supporting ministries and maintaining effective office procedures. Please note, this role is not hybrid and will require the successful candidate to work on-site at Broadway Church.

Qualifications:

· Strong faith in Jesus Christ and a commitment to the vision and mission of Broadway Church.

· Expectation is that the successful candidate become a member of Broadway Church.

· Proven experience in office administration, preferably within a church or non-profit setting.

· Excellent verbal and written communication skills.

· Highly organized with the ability to manage multiple tasks simultaneously.

· Proficiency in Microsoft Office Suite and other relevant software. (e.g., email systems, Excel, PowerPoint, scheduling tools).

· Familiarity in Accounting software and basic accounting skills.

· Comfortable handling sensitive information with confidentiality.

· Able to work independently as well as part of a team.

· Strong interpersonal skills with the ability to interact with a variety of individuals, including church staff, volunteers, and visitors.

Skills and Attributes:

Time Management: Capable of prioritizing tasks effectively and managing time well to ensure all responsibilities are handled efficiently.
Team Player: A collaborative mindset and the ability to work well with church staff, ministry leaders, and volunteers in a supportive and respectful manner.
Strong Organizational Skills: Ability to manage multiple tasks and responsibilities while maintaining a high level of attention to detail and meeting deadlines.
Problem-Solving Ability: A proactive approach to identifying and solving challenges, with the ability to think critically and act independently when necessary.
Technologically Proficient: Skilled in using office software (Microsoft Office, Google Suite, etc.), with the ability to learn new software systems or church management tools as needed.
Excellent Communication Skills: Both written and verbal communication must be clear, professional, and friendly, ensuring effective interaction with church staff, volunteers, and visitors.
Responsibilities:

Executive and Administrative Duties:

Financial Responsibility: Manage and assist with church financial tasks, including budgeting, processing invoices, preparation of financial reports and tracking expenses using accounting software.
Communication Management: Serve as the primary point of contact for all incoming. communications (phone, email, in-person visitors) and respond to inquiries in a timely and professional manner.
Greeting and Welcoming: Ensure all individuals entering the building are warmly welcomed and directed to their destination. Create a welcoming atmosphere for visitors, staff, and church members.
Church Bookings: Oversee the church building spaces and coordinate facility bookings for church events, meetings, and other activities.
Meeting Support: Attend church meetings as needed, take detailed meeting minutes, and provide follow-up on action items. Support the pastoral team in administrative tasks related to meetings.
Volunteers: Will be involved in coordinating volunteers for various events or ministry functions as needed.
Office Supply Management: Maintain an organized inventory of office and kitchen supplies and order materials as needed to ensure smooth church operations.
Ministry Support:

Provide administrative support to youth, adult, and children’s ministries, assisting in event planning, coordination, and communication.
Collaborate with the Ministry teams to support programs as required.
Work closely with the pastoral team to ensure seamless coordination and communication across all ministries, providing the necessary administrative support to help each ministry thrive.
Assist with the scheduling and administrative tasks for various ministry events, including Sunday services, midweek activities, and special church programs.
Team Leadership and Collaboration:

Lead and supervise the church’s administrative assistant to ensure effective office management and operational efficiency.
Work collaboratively with the pastoral and ministry staff to provide administrative support as needed.
Manage and implement systems for improved ministry workflow and communication across all departments.
Reports directly to the Lead Pastor.
Additional Expectations:

Attend Sunday services and church events as required, providing administrative support.
Help create and maintain a positive, efficient work environment for staff, volunteers, and ministry leaders.
Actively participate in ongoing professional development opportunities to support church operations and growth.
Salary & Benefits:

· Salary range is $50,000-$60,000 annually and is dependent on:

o Education

o Experience

o Qualifications

· Benefits will commence following a 3-month probation period.

How to Apply:

Please submit your resume and a cover letter highlighting your qualifications and why you would be a great fit for the Executive Administrative position, to [e-mail].

We look forward to hearing from you.