Executive Administrative Assistant-FR

NCS International Co.; Abbotsford; On-site; CAD 50,000 - 70,000; Full time

Job summary

NCS International Co. is seeking a skilled Executive Administrative Assistant to support the Vice President & General Manager. The role encompasses executive administration, HR, and marketing tasks and requires exceptional data management and communication skills. Applicants should be bilingual in French and English and have a proven ability to multitask and thrive in a dynamic environment.

Qualifications

• Exceptional ability in data management, with attention to accuracy.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize effectively.

Responsibilities

• Assist the VP & GM in preparation for meetings and presentations.
• Take meeting minutes and ensure efficient follow-up on action items.
• Manage office expenditures and timely submission of expenses.
• Coordinate meetings, events, and travel planning.

Skills

Data Management

Communication Skills

Multitasking

Bilingual (French/English)

Job description

Join to apply for the Executive Administrative Assistant-FR role at NCS International Co.

17 hours ago Be among the first 25 applicants

Join to apply for the Executive Administrative Assistant-FR role at NCS International Co.

Get AI-powered advice on this job and more exclusive features.

• Assist the VP & GM in preparation for meetings and presentations as required
• Take meeting minutes and ensure timely and efficient follow-up on action items as directed by the VP & GM
• Management of office expenditures charged to credit card
• Timely and accurate submission of expenses for VP & GM
• Assist with calendar management for VP & GM
• Coordinate group meetings and events
• Travel planning, as required

Executive Administrative Assistant

Statut

Emplacement

Reporting To :

Vice President & General Manager

Key Accountabilities

25%) Executive Administration

40%) Human Resources Administration

30%) Marketing Administration

5%) Office Administration

Duties

Executive Administration

• Assist the VP & GM in preparation for meetings and presentations as required
• Take meeting minutes and ensure timely and efficient follow-up on action items as directed by the VP & GM
• Management of office expenditures charged to credit card
• Timely and accurate submission of expenses for VP & GM
• Assist with calendar management for VP & GM
• Coordinate group meetings and events
• Travel planning, as required

Human Resources Administration

• Manage data for all job profiles and posts on various job boards
• Create, update excel master data lists for each Job Requisition
• Monitor applicants in Indeed, Workday and Plum
• Send reminders to applicants who haven’t completed the application process
• Recommend and participate in job fairs when appropriate
• Manage the data base of job profiles in PLUM
• Ensure these data stays accurate and reflect the actual name, email and Plum profile of the candidate of each posted position
• Consider nuances between various applications names, emails

Marketing Administration

• Assist in external event planning, as required
• Process and track purchase orders (POs) for marketing events and services
• Track and manage event-related expenses and vendor coordination
• Coordinate tradeshow logistics, including payments, obtaining Certificates of Insurance (COI), shipping documents, and ensuring all required materials are prepared for the team attending
• Maintain and update the marketing collateral database for all brands, ensuring files are current and accessible to relevant teams

General Office Administration

• Office and coffee supply inventory and ordering
• Office and building service contract negotiations and maintenance
• Perform any other duties as required by management

Attributes

• Exceptional ability in data management; fastidious attention to accuracy
• French English Bilingual an asset
• Ability to multitask and prioritize
• Strong verbal and written communication skills
• Ability to work independently and with a team
• Prepare reports and ensure successful handoff of updated candidate lists to hiring managers.
• Manage the reference and security checks
• Behave in an ethical and professional manner reflecting the values of the Company

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Appliances, Electrical, and Electronics Manufacturing

Referrals increase your chances of interviewing at NCS International Co. by 2x

Sign in to set job alerts for “Executive Administrative Assistant” roles.

Surrey, British Columbia, Canada 1 month ago

Administrative Assistant to Executive Team

Abbotsford, British Columbia, Canada 10 hours ago

Abbotsford, British Columbia, Canada 1 month ago

Executive Assistant, Office of the President

Abbotsford, British Columbia, Canada 18 hours ago

City of Langley, British Columbia, Canada 1 week ago

NP or PA for Cardiology Group in Beautiful Bellingham

Cardiothoracic Surgery PA / NP wanted in beautiful Bellingham

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr

Create a job alert for this search