Executive Administrative Assistant – Building Division

City of Toronto; Toronto; Presencial; CAD 65.000 - 91.000; Jornada completa

Descripción de la vacante

City of Toronto is seeking an Administrative Assistant 2 to support one of four sections within the Toronto Building Division. You will manage a variety of administrative tasks, drive service delivery, and help foster an equitable and inclusive workplace culture.

Your role involves supporting senior management, coordinating meetings, preparing documents, handling confidential information, and maintaining records with accuracy and discretion.

Formación

• Considerable experience providing administrative support to senior management and handling a broad range of tasks.
• Proven ability to manage schedules, meetings, interviews and events with attention to detail.
• Strong drafting and editing of correspondence and reports with accuracy.
• Proficiency in MS Office 365 and related productivity tools.

Responsabilidades

• Provides direct support to senior management by coordinating a wide range of administrative activities.
• Assists with meetings, agendas, minutes, and follow-up actions for timely delivery.
• Handles confidential materials and information with discretion and professionalism.
• Prepares documents and reports requiring data assessment and organization.
• Coordinates budgets, procurement, and routine office administration.
• Maintains records and retrieval systems per corporate guidelines.
• Supports department staff and ensures smooth daily operations.

Conocimientos

MS Office 365

Administrative support

Minute taking

Scheduling

Communication skills

Confidentiality

Team collaboration

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Descripción del empleo

City of Toronto is seeking an Administrative Assistant 2 to support one of four sections within the Toronto Building Division. You will manage a variety of administrative tasks, drive service delivery, and help foster an equitable and inclusive workplace culture.

Your role involves supporting senior management, coordinating meetings, preparing documents, handling confidential information, and maintaining records with accuracy and discretion.