Executive Administrative Assistant

AMD; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in technology is looking for an Executive Assistant in Vancouver. The role involves managing executive schedules, coordinating travel, and supporting financial processes, ideal for a proactive individual with strong multi-tasking and organizational skills. This is an opportunity to work in a dynamic and collaborative environment.

Qualifications

• Significant experience supporting executive-level leaders.
• Ability to work independently and collaboratively.
• Strong judgment and initiative with high flexibility.

Responsibilities

• Manage executive calendar and prioritize appointments.
• Arrange travel schedules and prepare expense reports.
• Interface with management and redirect inquiries.

Skills

Organizational skills

Multi-tasking

Communication skills

Proactivity

Education

Bachelor’s Degree or equivalent experience

Tools

PowerPoint

Excel

Word

SharePoint

Ariba

Job description

WHAT YOU DO AT AMD CHANGES EVERYTHING

We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences - the building blocks for the data center, artificial intelligence, PCs, gaming and embedded. Underpinning our mission is the AMD culture. We push the limits of innovation to solve the world’s most important challenges. We strive for execution excellence while being direct, humble, collaborative, and inclusive of diverse perspectives.

AMD together we advance_

The Role

We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role, you will partner with other executive assistants and interact with various levels of management, customers and employees, assisting our Senior Director manage day to day priorities. The environment is fast paced, dynamic, and collaborative.

The Person

The ideal candidate will have significant experience navigating a complex Senior Executive environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries and information.

Key Responsibilities

• Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel
• Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion
• Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary
• Review and answer mail and inquiries and determine if executive action is required
• Exercise judgment and initiative with high degree of flexibility
• Set up and maintain propriety files and record retention schedules
• Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence
• Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes
• Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.
  
  
  

Preferred Experience

• Direct work experience supporting executive-level leaders
• Proven experience of executive administrative support at a senior level
• Strong organizational and communication skills; ability to work independently as well as part of a team
• Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, Ariba
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
• Strong multi-tasking skills
• Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
  
  
  

Academic Credentials

• Bachelor’s Degree or equivalent level of experience
  
  
  

LOCATION:

Vancouver, British Columbia

Benefits offered are described: AMD benefits at a glance.

AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective laws throughout all stages of the recruitment and selection process.