Executive Administrative Assistant

J.P. Morgan; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial institution in Toronto seeks an experienced Executive Assistant to support the Asset Management team. The ideal candidate will have at least five years of administrative experience, excellent organizational abilities, and strong communication skills. Responsibilities include managing calendars, coordinating meetings, and producing high-quality communication. This role offers opportunities for professional growth within a dynamic environment.

Qualifications

• At least five years of administrative experience required.
• Ability to connect dots and escalate issues as required.
• Discretion and good judgment in confidential situations.

Responsibilities

• Maintain complex and detailed calendars.
• Manage the coordination of meetings and travel.
• Produce high quality emails and messages for internal clients.

Skills

Advanced organizational skills

Strong interpersonal skills

Communication skills

Education

College degree

Tools

Microsoft Office

Job description

Become an integral part of the Asset Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique. This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in our Canada Asset Management business, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

JPMorgan Asset Management Canada (JPMAMC) helps institutional and advisory clients meet their goals by providing industry leading investment solutions. Our wide array of financial strategies – equity, fixed income, cash management, currency, asset allocation, and alternative asset classes - allow investors to find strategies to help navigate dynamic markets. Our renowned value-added tools assist clients in realizing their objectives and positions them to be successful with their key stakeholders.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced organizational skills, ability and instinct to connect dots and escalate issues as required
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellentcommunication and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus