Executive Administrative Assistant

JPMorgan Chase & Co.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global financial services firm in Toronto is seeking an experienced Executive Assistant to support the Asset Management team. This role involves maintaining detailed calendars, coordinating meetings, and managing confidentiality with discretion. The ideal candidate should have over five years of administrative experience and exceptional communication skills. Join a results-oriented team committed to professional growth and quality work.

Qualifications

• At least five years of administrative experience.
• Experience interacting with senior management.
• Ability to manage competing priorities.

Responsibilities

• Maintain complex and detailed calendars.
• Coordinate internal and external meetings.
• Process invoices and expenses compliance.

Skills

Organizational skills

Discretion

Interpersonal skills

Communication skills

Microsoft Office proficiency

Education

College degree

Job description

Become an integral part of the Asset Management team where you will have the opportunity to work in a fast-paced organization. This role provides a platform for professional growth and skill enhancement. Be part of a results-oriented team that values attention to detail and quality.

As an Executive Assistant in our Canada Asset Management business, you will need to work well in a team environment, represent the manager/group with professionalism and courtesy, and deliver flawless work output. Your daily routine includes interaction with various executive-level internal clients across the lines of business. You will need to adapt procedures, processes, and techniques to complete assignments aligned with the department's activities and goals.

JPMorgan Asset Management Canada (JPMAMC) helps institutional and advisory clients meet their goals by providing industry-leading investment solutions. Our wide array of financial strategies—including equity, fixed income, cash management, currency, asset allocation, and alternative asset classes—allow investors to navigate dynamic markets. Our value-added tools assist clients in realizing their objectives and positioning them for success with key stakeholders.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine priority, using caution in sharing information
• Coordinate internal and external meetings, including logistics
• Arrange and coordinate domestic and international travel
• Organize internal and external events, including catering and transportation
• Process invoices and T&E expense claims, ensuring compliance with policies and guidelines
• Assist with staff onboarding and offboarding, including equipment setup and system access
• Produce high-quality emails and messages for all organizational levels
• Maintain department documents, such as organizational charts and executive bios
• Handle routine activities proactively and communicate issues or delays in advance
• Assist in editing spreadsheets and presentations for client meetings, including printing and binding

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Strong organizational skills with the ability to connect dots and escalate issues as needed
• Discretion and good judgment in confidential situations; experience interacting with senior management
• Excellent interpersonal, written, and oral communication skills
• Proficiency in Microsoft Office
• Exceptional communication skills and ability to manage competing priorities, including calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting a Managing Director or equivalent level
• College degree is a plus