Executive Administrative Assistant

Altis Recruitment; Surrey; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading recruitment firm is seeking an Executive Administrative Assistant in Surrey, British Columbia. The role involves high-level confidential administrative support, managing scheduling, and coordinating office operations. Ideal candidates have a Grade 12 diploma and relevant experience, with a salary range of CA$27.00 to CA$28.00 per hour. This is a 6-month contract with possible extension.

Qualifications

• Demonstrated experience providing executive-level administrative support.
• Strong working knowledge of standard office operations.
• Exceptional organizational and time management skills.

Responsibilities

• Manage complex schedules and balance competing priorities.
• Serve as the primary point of contact for inquiries.
• Coordinate and track time-sensitive correspondence.

Skills

Organizational skills

Time management

Proficiency in Microsoft Office Suite

Attention to detail

Ability to work under pressure

Education

Grade 12 completion

Certificate in office administration

Job description

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This range is provided by Altis Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$27.00 / hr - CA$28.00 / hr

Direct message the job poster from Altis Recruitment

Senior Recruitment Partner | SFU Graduate

Altis Recruitment is grateful to partner with an organization within the Broader Public Sector to support the recruitment of an Executive Assistant and Office Management Support role. This position is a 6 month contract (possibility of extension) that will start on August 18, 2025.

This role provides high-level, confidential executive administrative and office management support to leadership and project teams, ensuring seamless coordination, proactive issue resolution, and operational excellence across a dynamic and fast-paced environment.

Folks with a strategic mindset and solution oriented approach to administrative support functions will thrive in this role.

Key Responsibilities :

• Manages Complex Scheduling : Strategically oversees executive calendars, balancing competing priorities, urgent demands, and facilitating high-impact meetings.
• Primary Point of Contact : Screens calls, visitors, and correspondence, ensuring appropriate prioritization and redirection of inquiries.
• Executive & Project Support : Coordinates and tracks time-sensitive correspondence and documentation, ensuring timely responses and informed decision-making.
• Meeting & Event Management : Plans and executes meetings and events, including logistics, materials, minute-taking, and follow-up on action items.
• Document Preparation : Prepares, edits, and formats business documents with precision and professionalism.
• Travel & Financial Coordination : Manages travel logistics, authorizations, reimbursements, procurement, and expense processes in compliance with company policies.
• Administrative Systems Oversight : Develops and maintains systems for records management, mail handling, and executive communication protocols.
• Cross-Functional Collaboration : Partners with executive assistants and project teams to support broader organizational needs, including Board support and multi-project initiatives.
• Office Operations Management : Oversees office resources, relocations, and facilities coordination to maintain a productive work environment.

Qualifications :

Completion of Grade 12 and a certificate in office administration, with demonstrated experience providing executive-level administrative support in a confidential setting.

Strong working knowledge of standard office operations and administrative best practices.

Exceptional organizational and time management skills, with a keen attention to detail.

Proven ability to thrive under pressure and meet tight deadlines.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Contract

Job function

Job function

Administrative

Industries

Government Relations Services

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