Executive Administrative Assistant

Campbell Soup; Mississauga; Hybrid; CAD 45,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an Executive Administrative Assistant, where you will support the General Manager and the Canadian Senior Leadership Team. This role involves managing calendars, coordinating travel, and providing budget support for Executive, Marketing, and Sales. You will play a crucial role in fostering an inclusive culture and ensuring smooth operations within the organization. With a hybrid work model, competitive compensation, and a commitment to employee development, this position offers a unique opportunity to grow your career while making a meaningful impact. Embrace the chance to work with iconic brands and contribute to a team that values collaboration and creativity.

Benefits

Hybrid work arrangements

Wellness days

Competitive Health and Dental benefits

Defined Contribution Pension Plan

Employee Family Assistance Plan

Professional development opportunities

On-site Fitness Center

Annual engagement events

Qualifications

• 8+ years of administrative experience required.
• Exceptional ability to handle confidential information.
• Advanced proficiency in MS Suite.

Responsibilities

• Support General Manager and leadership team with calendar management.
• Build and monitor annual Executive, Marketing, and Sales budgets.
• Coordinate internal engagement events and employee recognition.

Skills

Multitasking

Attention to Detail

Confidentiality

Teamwork

Problem Solving

Education

University Degree or Diploma

Tools

MS Suite (Outlook, Teams, SharePoint, Excel, PowerPoint, Word)

Concur

Ariba

Job description

Since 1869 we've connected people through food they love. We’re proud to be stewards of amazing brands that people trust. Our portfolio includes the iconic Campbell’s brand, as well as Michael Angelo’s, Pace, Pacific Foods, Prego, Rao’s Homemade, Swanson, and V8. In our Snacks division, we have brands like Cape Cod, Goldfish, Kettle Brand, Lance, Late July, Pepperidge Farm, Snack Factory, and Snyder’s of Hanover.

Here, you will make a difference every day. You will be supported to build a rewarding career with opportunities to grow, innovate and inspire. Make history with us.

At Campbell Company of Canada, we believe in searching for the best and the brightest professionals at every level and in every specialty who live into our values. The 5 C’s of Campbell’s – Care, Character, Collaboration, Competitiveness, Creativity – demonstrate the best of who we are today and who we aspire to be. Living our values will foster an inclusive, high-performance culture. Our employees act with intention, lead with integrity, and are truly passionate about what they do to bring our purpose to life Connecting People Through Food They Love.

We have an exciting opportunity directly supporting the General Manager of the Campbell Company of Canada along with the Canadian Senior Leadership Team as Executive Administrative Assistant. This role is based out of our Mississauga Head Office location (60% in-office, 40% remote) and reports to the General Manager. The Executive Administrative Assistant supports the General Manager, Canada, VP Sales and VP Marketing, inclusive of managing calendars, travel and expenses, and Vice President Sales & Marketing, NAFS for travel and expenses. Collaborates across the cross-functional Canadian organization. This role is responsible for building annual Executive, Marketing and Sales SG&A Budgets, including monitoring and providing updates. The role acts as the administrator and liaison for individual Recognition Awards, project support and special events.

Specific accountabilities of this role:

Support General Manager, Vice President of Marketing, Sales, NAFS and the Canadian Senior Leadership Team (CSLT)

• Prepare and monitor all calendar functions (3+ calendars) including invites, team meetings, broader Canada Team meetings, Leadership meetings
• Coordinate Executive Meals & Beverage Leadership Team Meetings and visits to Canadian office
• Interact with the leadership team to resolve calendar / team conflicts and creatively problem solve
• Provide administrative support to General Manager, Vice President of Marketing, Sales ongoing as well as the broader Leadership team and their direct reports
• Book and coordinate travel through Concur as requested for the Leadership team
• Prepare monthly expense reports for Canadian Senior Leadership Team and Vice President of NAFS
• Review submitted expense reports for policy compliance prior to General Manager, Vice President approval
• Coordinate onboarding of new hires within the leadership team as well as their direct reports

Provide SG&A Budget Support (3 budgets)

• Build annual budgets in detail for Executive, Marketing and Sales SG&A Budgets and submit into ZBB
• Monitor and track monthly actuals for each budget, update forecasts related to monthly actuals, action necessary corrections, journals and accruals as required
• Provide monthly updates to General Manager & Vice President’s highlight areas of risk and opportunities
• Create and monitor purchase orders (PO’s), process invoices on all levels, Broker, memberships and internal meetings and events
• Resolve issues related to PO’s, invoices, vendor payments

Individual Recognition Award Administrator

• Act as liaison on behalf of CCC regarding Raptors tickets, customer events or other team recognition
• Create/Prepare PO’s, pay invoices, resolve issues, and coordinate information
• Issue High 5 monetary awards in Workday

Team Support & Employee Engagement

• Provide budget support through PO preparation, invoice payments, expense processing to ensure correct cost centres and general ledger accounts
• Provide support for Campbell’s Canada (retail & NAFS) annual events including event planning, HR coordination, catering
• Coordinate 3 all-company internal engagement events annually, including catering, travel booking, room bookings and scheduling of calendars.

The ideal candidate will have :

• University Degree or Diploma
• Minimum of 8 years of Administrative experience required
• Effective ability to multitask and prioritize tasks
• Exceptional attention to detail
• Exceptional ability to handle confidential information with a high level of discretion
• Ability to work on a team or independently
• Emerging knowledge Ariba and Concur is beneficial
• Advanced proficiency in MS Suite (Outlook, Teams, SharePoint, Excel, PowerPoint, Word)

Why choose Campbell’s for your next opportunity?

• GREAT PEOPLE: We take our work seriously, but we also celebrate, laugh, and have fun. We are stronger together when we are open, honest, and, above all, real. You are not just a number here, you’ll be a direct contributor to the company’s success and your voice will be heard.
• HYBRID and FLEXIBLE WORK /PERSONAL TIME OFF: Employees enjoy a combination of in-office and remote working arrangements, Wellness days, vacation programs and office closure during the Christmas break.
• COMPETITIVE COMPENSATION: We offer a competitive base salary + bonus potential at every level in the organization. We also provide a Defined Contribution Pension Plan, and support your long-term savings goals through our group Registered Retirement Savings Plan (RRSP), saving and Tax-free Savings Accounts (TFSA).
• HEALTH and WELLNESS BENEFITS: Competitive Health, Dental and Wellness benefits that start on your first day of employment including virtual health care, flex spending accounts, critical illness insurance, Teledoc coverage, wellness workshops, meditation and stretch breaks, free on-site Fitness Center, and an Employee Family Assistance Plan.
• INCLUSIVE CULTURE: At Campbell’s we lead from a place of Care. Our inclusive culture is embedded in all that we do, and comes to life through our Employee Resource Groups, development programing, and supporting each other.
• PROFESSIONAL and CAREER DEVELOPMENT: Supported by our commitment to talent development, we offer many learning and development opportunities from initial onboarding, regular Lunch and Learns, a library of self-paced learning, external education allowances, mentorship, high-visibility project opportunities and regular feedback.
• ICONIC BRANDS and CHALLENGING WORK: Work for a company with beloved and iconic legacy brands. Across our teams and in all roles, every employee is empowered to bring their best ideas forward and to jump in and collaborate to innovate and solve the problems they’re passionate about.

As an employer committed to employment equity, we encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. We will accommodate individuals with disabilities through each stage of the recruitment and selection process based on individual need. Please advise us of any needs when your interview is booked and we will do our best to meet them.

If you are interested in this opportunity, please submit your application here.

Campbell’s...Connecting People Through Food They Love.

Where icon brands thrive,

People are valued,

And you can make a difference. What will your Campbell’s story be?

We appreciate all applicants who express interest in being a part of our team. Unfortunately, due to the volume of applications we receive, we may be unable to reply to all applicants. If we feel that you may be a good match for one of our current openings, you will be contacted.

***While we welcome all applications, we do not accept unsolicited resumes or inquiries from employment agencies or search firms.***

The Company is committed to providing equal opportunity for employees and qualified applicants in all aspects of the employment relationship, including consideration for employment, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, protected veteran status, disability, age, religion, or any other classification protected by law.