Executive Administrative Assistant

Pratt & Whitney; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading aerospace company in Mississauga is seeking an experienced Administrative Assistant to support an executive in Engineering. The role involves managing travel, maintaining the executive's agenda, and serving as a primary point of contact. Ideal candidates should have strong organizational skills and proficiency in Microsoft Office Suite. Opportunities for growth and development are available.

Benefits

Pension and savings plan

Group insurance program

Health and wellness program

Qualifications

• Proven experience as an administrative assistant or similar roles with a large operations team.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in all work.

Responsibilities

• Manage travel arrangements and customer visits.
• Maintain and coordinate the executive's agenda.
• Serve as primary point of contact for communications.

Skills

Organizational skills

Time management skills

Attention to detail

Interpersonal skills

Flexibility

Tools

Microsoft Office Suite

Teams

Sharepoint

Job description

Overview

Date Posted: 2025-09-02

Country : Canada

Location : LOC13055 1801Courtney Park Drive, Mississauga, Ontario, L5T 1J3, Canada

Position Role Type : Unspecified

About Pratt & Whitney Canada

Pratt & Whitney Canada (P&WC) is a global leader in the aerospace industry, headquartered in Longueuil, Quebec. We manufacture next-generation engines that power the world’s largest fleet of business, general aviation, and regional aircraft and helicopters.

For nearly 100 years, we have pioneered advancements in engine development, supporting cargo and equipment transportation, wildfire suppression, and passenger travel.

An Employer of Choice

Pratt & Whitney Canada was recognized as one of Canada’s Top 10 Employers in 2025 by Forbis and ranked #1 in the aerospace and defense industry in the country. Our headquarters is also listed among the top employers in the Montreal region. These accolades reinforce our reputation as an employer of choice in Montreal, Canada, and worldwide.

Why Join the Administrative Team supporting our Engineering organisation?

This is an on-site administrative assistant role in Mississauga, reporting to an Executive Leader in Engineering. The main goal is to manage the executive\'s day-to-day operations, including travel, expenses, and a busy agenda. You will serve as the primary point of contact and liaison for internal and external communications. This role has immense room for growth and development, making it ideal for an ambitious candidate who has great communication skills, is curious, professional, and enjoys multitasking.

What will your day-to-day look like?

• Manage the customer visits.
• Manage travel arrangements.
• Prepare and follow up on expense reports.
• Maintain and coordinate the agenda.
• Serve as primary point of contact and liaison for internal and external contacts.
• Provide “gate keeper” and “gateway” role to provide bridge for smooth communication between executive, direct reports and colleagues.
• Work closely with executives to keep them well informed of upcoming commitments and responsibilities.
• Coordinate meetings / conference calls and prepare related documents to this effect.
• Redact correspondence and do translations (if required).
• Work closely with direct reports.
• Maintain and organize files and filing systems.
• Work in close collaboration with other Administrative Assistants, in relationships that promote mutual respect; in order to share the workload and ensure the responsibility of organizing specific activities.
• Follow existing processes and procedures and occasionally contribute to updating and improving them.

What do you need to be successful?

• Proven experience as an administrative assistant or similar roles with a large operations team, with at least 2 years of experience.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in all work.
• Proficiency in Microsoft Office Suite (Teams, Sharepoint, Excel, Word PowerPoint, Outlook) and other office software.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills and the ability to work effectively with people at all levels of the organization.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility to adapt to changing priorities and work schedules.
• Previous experience in a senior administrative support role is a plus
• Advance level of English (required), French (a plus).

What do we offer?

• Pension and savings plan with employer contributions
• Group insurance program
• Merit or recognition program
• Health and wellness program, including virtual health care
• Recreational and sports club
• Transportation accessibility or public transit program and free parking

Working at Pratt & Whitney Canada

The masculine pronoun is used without discrimination and solely for the purpose of making the text easier to read. We will consider applications from all qualified candidates.

At Pratt & Whitney Canada, we combine passion, boldness, and precision to design, manufacture, and maintain the most advanced and reliable aircraft engines in the world. Our work and the quality of our products contribute to the success of our customers, who in turn save lives, support commerce, connect communities, and protect freedom.

At Pratt & Whitney Canada, you have the opportunity to make a difference every day—just look up. Are you ready to go beyond?

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

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