Executive Administrative Assistant

What We Offer

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group Summary

Transforming mobility. Making automotive technology that is smarter, cleaner, safer and lighter. That’s what we’re passionate about at Magna Electronics, and we do it by creating world-class Electronic systems. We are a premier supplier for the global automotive industry with full capabilities in design, development, testing and manufacturing of complex Electronic systems. Our name stands for quality, environmental consciousness, and safety. Innovation is what drives us and we drive innovation. Dream big and create the future of mobility at Magna Electronics.

Job Responsibilities

Role Summary

The Executive Administrative Assistant provides support to the Senior Management team, primarily to General Manager and the Human Resources Manager. The ideal candidate will work professionally, with integrity and be able to maintain confidentiality.

Key Responsibilities

1. Provide support to the General Manager, Human Resources Manager, and Assistant General Manager(s), while maintaining confidential and sensitive information.
2. Coordinate travel arrangements, prepare itineraries, and submit expense reports on behalf of the General Manager or Senior Management team where applicable.
3. Schedule, manage and prioritize General Manager’s calendar.
4. Manage office supplies and ordering of supplies for the General Manager, Human Resources, and Finance.
5. Help with organizing electro-static discharge protective wear for visitors, temporary employees, and Magna employees.
6. Reporting as needed by the General Manager.
7. Coordinate and organize company meetings, special events and fundraising.
8. Maintain company communications.
9. Facilitate the Company uniform program.
10. Lead the Company’s Social Events Committee.
11. Lead wellness initiatives.
12. Culture Ambassador for the division.
13. Arrange and support internal and customer visits including scheduling, making required arrangements and organizing catering where necessary.
14. Maintain company perks and discounts.
15. Maintain inventory of printed materials.
16. Sort and distribute company mail.
17. Maintain company intranet and social media pages/applications.
18. Maintain company organization chart.
19. Maintain employee files and general filing.
20. Assist with the Employee Suggestion Program.
21. Other special projects or duties as assigned.

Key Qualifications/Requirements

Education

Post-secondary diploma in administration or a related field.

Experience

1. Minimum 3 years’ experience in an administrative capacity.
2. Positive attitude and must be a team player.
3. Strong initiative and willingness to help.
4. Ability to prioritize, coordinate and manage multiple activities and projects occurring simultaneously.
5. Intermediate experience with Microsoft Office Tools and Outlook, complimented by strong computer ability.
6. Excellent written and verbal communication skills are required.
7. Proactive personality and self-driven.
8. Able to maintain confidentiality and promote a positive working environment.

Awareness, Unity, Empowerment

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.

Worker Type

Regular / Permanent

Group

Magna Electronics