Executive Administrative Assistant

Harvard Resource Solutions LLC; Brampton; On-site; CAD 40,000 - 48,000; Full time

Job summary

A staffing and recruiting company is looking for a highly dependable Executive Administrative Assistant to provide support to the President. The role requires at least 6 years of experience in executive administration, strong organizational skills, and the ability to handle sensitive information with discretion. Responsibilities include managing correspondence and coordinating logistics for meetings and events. This is a full-time position with competitive benefits.

Benefits

401(k) with employer match

Health, dental, and vision insurance

Health savings account

Paid time off

Qualifications

• Minimum of 6 years of experience in an executive administrative support role.
• Proven ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to the President.
• Manage email, calendars, correspondence, and task follow-ups.
• Coordinate daily lunches, meeting logistics, and travel arrangements.
• Assist with HR-related administrative functions as needed.

Skills

Organizational skills

Detail-oriented

Communication skills

Interpersonal skills

Discretion

Proactivity

Tools

Microsoft Office Suite

Business Basic

Job description

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Harvard Resource Solutions is seeking a highly dependable and detail-oriented Executive Administrative Assistant to support the President of our client’s organization. This is a hands-on role that requires strong organizational skills, sound judgment, and the ability to manage a wide range of responsibilities with professionalism and discretion.

The ideal candidate brings extensive experience supporting senior leadership, thrives in a dynamic environment, and is comfortable balancing both traditional executive support and a variety of day-to-day operational tasks.

Key Responsibilities :

• Provide comprehensive administrative support to the President, including drafting communications, preparing presentations and spreadsheets, and managing contracts
• Manage email, calendars, correspondence, and task follow-ups with attention to deadlines and priorities
• Coordinate daily lunches, meeting logistics, and occasional travel arrangements
• Assist with HR-related administrative functions as needed
• Support the broader office team with data entry, calendar management, and internal systems
• Plan and coordinate internal events, off-site meetings, and conferences
• Maintain organized filing systems (digital and physical)
• Complete occasional errands and personal task requests from the President
• Contribute to special projects, including support for manufacturing initiatives
• Maintain consistent attendance and high standards of professionalism

Qualifications :

Minimum of 6 years of experience in an executive administrative support role

Proficiency in Business Basic , with at least 6 years of relevant use

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong written and verbal communication skills, with the ability to draft and proofread documents

Detail-oriented, with the ability to manage multiple priorities under tight timelines

Strong interpersonal skills and a positive, solutions-focused attitude

Comfortable working independently in a fast-paced environment

Discretion in handling confidential and sensitive information

Flexible and willing to assist with a variety of business and administrative needs

Note : This role is best suited to individuals who enjoy administrative work and take pride in supporting senior leadership behind the scenes. It involves a mix of strategic support and day-to-day execution, including personal task management and routine office responsibilities.

401(k) with employer match

Health, dental, and vision insurance

Health savings account

Paid time off

If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to [e-mail].

We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position.

At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Staffing and Recruiting

Referrals increase your chances of interviewing at Harvard Resource Solutions LLC by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

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