Executive Administrative Analyst for Canada Growth Fund

PSP Investments | Investissements PSP; Montreal (administrative region); Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Career development

Comprehensive group insurance

Pension plans

Unlimited virtual healthcare

Family leave policy

Hybrid work model

Travel flexibility

Job summary

PSP Investments in Montreal seeks an Administrative Analyst for the Canada Growth Fund to support the Chief Legal Officer with executive assistance, calendar management, travel arrangements and document preparation.

You’ll coordinate meetings, draft legal briefs, track deadlines, and help manage budgets and reporting. Fluency in English and French and a proactive, discreet approach are essential in this fast-paced, cross-border environment.

Qualifications

• Seven+ years of experience in a similar executive support role.
• Bilingual: English and French; ability to interact with global offices.
• Advanced Microsoft Office 365 skills; experience with travel and expense systems.

Responsibilities

• Manage CLO and team calendar, mailbox, travel arrangements, and expense reports
• Organize and coordinate meetings, conference calls, and legal briefings; prepare agendas, materials, and minutes
• Draft, proofread, and format legal documents, reports, and correspondence; translate as needed
• Maintain organized filing systems and track legal deadlines, filings, and compliance documentation
• Manage legal document workflows for the team, including contract tracking, NDA and private holdings list maintenance, and conflict-of-interest searches
• Lead special projects, including data organization for information sharing between business units.
• Monitor project progress and follow up with stakeholders to ensure timely execution
• Support budgeting and contracting processes; liaise with internal and external stakeholders
• Lead the creation and review of reports and presentations for committees and senior management
• Design and prepare PowerPoint presentations and KPI reports
• Ensure timely routing of requests and information within the team
• Organize large events

Skills

Executive support

Calendar & travel coordination

Document proofreading/editing

Bilingual: English/French

Stakeholder management

Education

Bachelor's degree, asset

Tools

Microsoft Office 365

Concur

Travel agency systems

Job description

PSP Investments in Montreal seeks an Administrative Analyst for the Canada Growth Fund to support the Chief Legal Officer with executive assistance, calendar management, travel arrangements and document preparation.

You’ll coordinate meetings, draft legal briefs, track deadlines, and help manage budgets and reporting. Fluency in English and French and a proactive, discreet approach are essential in this fast-paced, cross-border environment.