Events Coordinator

Toronto Region Board of Trade; Toronto; On-site; CAD 55,000 - 80,000; Full time

Job summary

The Toronto Region Board of Trade is seeking an ambitious Events Coordinator to plan, implement, and execute a high-volume event program. This role reports to the Director, Events and works with Commercial, Policy, Communications, and World Trade Centre teams to deliver exceptional experiences for members and sponsors.

With 6 months to 2 years of events experience and a background in event management or hospitality, you will manage registrations, budgets, vendors, and timelines while driving

Qualifications

• 6 months - 2 years' experience in an events environment with exposure to project management.
• Post Secondary Education or Event Management/hospitality program.
• Strategic outlook to create a unique and superior product for sponsors and members.
• Experience in catering/banquet and/or food and beverage industry.
• Some operational knowledge of room layouts and seating plans; banquet details.
• Strong speaking and written communication skills, customer service and conflict resolution.

Responsibilities

• Daily management of TRBOT’s event registration system and support for members.
• Manage TRBOT’s general inquiries inbox and event invitations.
• Independently plan and execute assigned events, including budget management and vendor coordination.
• Support Sr. Managers in coordinating internal departments and external partners/vendors.
• Recommend programming and engagement ideas to improve events.
• Collaborate with Events team and external partners on event planning and execution.
• Lead on add-on projects as assigned by Sr. Director, Events

Skills

Event planning

Budget management

Vendor coordination

Communication skills

Project management

Customer service

Team collaboration

Education

Post-secondary education in Event Management or Hospitality

Tools

Event registration platforms

Job description

Vacancy Status: Mat Leave Coverage (12 months)

Position Description

The Toronto Region Board of Trade (the Board) is seeking an ambitious and enthusiastic Events Coordinator who can operate at a fast pace to provide support and take the lead on various projects. Reporting to the Director, Events, the Events Coordinator will plan, implement, and execute on a variety of forums, summits, podium, and marquee events. With more than 100 events per year, 10,500 members, more than 50 sponsors and a highly active sales team, the Toronto Region Board of Trade’s Events team is highly engaged!

This role works closely with the Commercial Unit (Membership and Partner Success), Policy, Communications, and World Trade Centre - Toronto teams to champion exceptional member experiences and invite new audiences to the Board.

Role Description

• Daily management of TRBOT’s event registration system including but not limited to creating and maintaining event registration pages, support TRBOT members in troubleshooting, and provide support to cross-functional internal teams where required.
• Responsible for the management of TRBOT’s general inquiries inbox including responding to incoming event inquiries, deploying all-staff event invitations.
• Independently lead the planning and execution of assigned events, including budget management, vendor coordination, timelines and event logistics.
• Support the Sr. Managers in the coordination and project management of internal departments such as Communications, Policy, Membership and Partner Success, and outside partners/vendors to create the successful planning and delivery of events
• Recommends programming and member engagement ideas to the event team and Sr. Director, Events to improve event planning, member engagement and execution of all events
• With a lens to review existing and outside events - look at ways to increase and enhance events to capture the most out of the programming, engagement, signage, activations etc. and find operable solutions with budget to see how we can magnify and create uniqueness around our events
• Work with the Events team on assigned tasks and provide support for the planning and execution of TRBOT events as required
• Collaborate with external partners and vendors to support the planning, coordination and execution of events.
• Responsible for taking the "lead" on other assigned projects by the Sr. Director, Events

Your experience includes

• 6 months - 2 years' experience in an events environment with exposure to a variety of stages of project management, planning and executing events
• Post Secondary Education or Event Management/hospitality program
• Strategic outlook in working with the team to create a unique and superior product for sponsors, members and non-members
• Experience in catering/banquet and/or food and beverage industry
• Some operational knowledge of room layouts and seating plans, banquet details a requirement
• Strong speaking and written communication skills, customer service and conflict resolution skills
• Exhibit flexibility when faced with changing priorities and deadlines. Positive attitude.
• Provides outstanding service and a tactful approach when faced with onsite modifications (e.g., missing registration/ticket orders, equipment failure)
• Project Management skills and detailed planning required
• Some working knowledge of Event Registration platforms considered an asset
• Customer Service - Understanding the importance of professional engagement with TRBOT’s Members and event guests.

You’re often described as

• Highly organized, and deadline-driven
• A self-starter with the ability to work independently and within a team atmosphere
• Collaborative with colleagues and members/clients from all levels both internally and externally
• Agile and open to changing directions, adopting new practices or learning something new as well as suggesting something new
• A strong communicator and socially-savvy
• Empathetic and aware of interpersonal dynamics
• A strong multitasker with the ability to navigate competing deadlines
• Detail Oriented

TRBOT is committed to fair, equitable pay that matches the responsibility and expertise behind every role.

This role has an annual salary range of $55,000 to $80,000.

At TRBOT, performance plays an important role in pay progression. As you build your skills, take on new challenges, and make an impact, your compensation will evolve to reflect that progress. Regular development check-ins with your manager keep your path clear and your momentum strong.

We encourage open dialogue about compensation at every stage of the interview process to ensure transparency and trust. Ask us anything - we want you to feel informed from day one.

About the Toronto Region Board of Trade

At Toronto Region Board of Trade, you work closely with a collaborative, results-driven team of city builders. You will be centre stage on the issues that matter to the region. Working at Toronto Region Board of Trade gives you an opportunity to work with thought leaders, while collaborating with our dynamic, diverse membership.

Our culture is grounded in core values that include:

• Accountability - We are accountable to our Members, stakeholders and each other.
• Collaboration - We are our strongest when we work together.
• Connections - We engage and build communities.

Learn more about the exciting work the Board is doing at bot.com.

We look forward to hearing from interested candidates. Only those selected for an interview will be contacted. The Board welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.

As part of our recruitment process, TRBOT may use artificial intelligence (AI) tools to support the screening of applications. Participation is optional, and candidates can choose to opt out as part of the application process.