Events Coordinator

ProViso Staffing; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Event Planner to join their team in Toronto. This role involves planning and executing multi-day conferences and large social events, ensuring superior service to clients and partners. The ideal candidate will have a proven track record in event management, excellent communication skills, and the ability to thrive in a fast-paced environment. If you are an initiative-taking individual with strong organizational skills and a passion for creating memorable experiences, this opportunity is perfect for you. Join a collaborative team where your contributions will make a significant impact on client satisfaction and event success.

Qualifications

• 3+ years of experience in planning multi-day conferences and large events.
• Strong organizational skills to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Build registration sites and manage attendance lists for events.
• Provide onsite support for client events, including registration and room setup.

Skills

Event Planning

Time Management

Communication Skills

Problem Solving

Negotiation Skills

Relationship Building

Tools

SurveyMonkey

Cvent

Fluid

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

Program Development & Execution:

• Building registration sites and managing attendance lists
• Managing hotel rooming lists
• Venue/vendor sourcing, contracting and negotiations based on specified budgets
• Compiling data on post program surveys and development of post program feedback summaries
• Working with project team members to assist with the administration of various departmental initiatives
• Researching opportunities to maximize experience, budget and technologies used

Administration:

• Assist with the packing and shipping of materials and ordering supplies
• Processing invoice payments
• Providing other administrative support as required to assist Senior Event Planners to prepare and plan for events
• Onsite Support: Provide onsite support for client Wealth business and client events to assist with room set up, registration desk and other onsite support responsibilities.

Team:

• Strong commitment to providing superior service to our client Business Partners.
• Ability to cultivate and work closely with Wealth business partners (at all management levels), client partners (Commercial, Securities, CAPA), external vendors (ex. AV providers, hotels, gifting vendors etc…) and community partners.
• Work collaboratively on multiple events at the same time, with several different team members.
• Ability to communicate well and share responsibilities with co-workers.

Must Have:

• Initiative-taking individual with a proven track record to deliver results with a can-do approach
• 3+ years of experience planning multi-day conferences and large social events
• Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities within a fast paced, high-pressure environment
• Experience with Event Management/registration software such as SurveyMonkey, Cvent, Fluid etc…
• Excellent communication skills (both written and verbal)
• Demonstrated strong problem solving, negotiation & decision-making skills
• Strong relationship building skills with an ability to impact and influence at all levels
• Ability to travel as required; a valid driver’s license and passport is recommended, and the ability to work variable hours driven by the needs of the business.
• Superior knowledge of Microsoft Word, PowerPoint, Excel & Outlook

Nice To Have:

• Experience planning virtual events

Job Details

Job ID: 13148

Contract Duration: 6 months

Location: Toronto