Events Coordinator

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading Canadian university in Toronto is seeking an Event Coordinator to manage and execute a diverse range of professional events. This full-time, six-month term position involves logistics management, stakeholder engagement, and event promotion. The ideal candidate has a Bachelor's degree and at least three years of relevant experience in event planning and customer service. This role emphasizes teamwork and dedication to equity and diversity within the campus community.

Benefits

Competitive salary of $67,916 to $86,855

Diversity and inclusion initiatives

Qualifications

• Minimum three years of experience in planning and executing events.
• Experience with logistical details for events.
• Excellent customer service skills for diverse stakeholders.

Responsibilities

• Coordinate various events for the Institute’s programming.
• Manage logistics, including floor plans and bookings.
• Collaborate with internal and external stakeholders.

Skills

Event planning

Customer service

Logistics management

Communication

Organizational skills

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Date Posted: 12/17/2025
Req ID: 46446
Faculty/Division: UofT Mississauga
Department: UTM: Inst. for Management & Innovation
Campus: University of Toronto Mississauga (UTM)
Position Number: 00039877

About us

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe‑ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron‑Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity

The Institute for Management and Innovation, together with its unique programs, hosts a diverse range of events and programming, including large recruitment events, industry networking events, case competitions, keynote lecture series, conferences, campus events, workshops, and banquets. We are looking for a highly organized, enthusiastic individual that will support IMI in the execution of high-level, professional events aligned with our mission, vision, and values.

Reporting to the Manager, External Partnerships and Communications, the Event Coordinator will undertake the coordination and execution of a wide range of events related to the Institute’s programming. The Coordinator will be responsible for the full-scale end-to-end process of event management, including logistics, floor plans, bookings, marketing and promotion support, assisting with print and digital promotion, catering, and providing on-site event management. The Coordinator will also assist with day-to-day event and department administrative support, including catering, materials coordination and space bookings.

Your responsibilities will include

• Analyzing client needs and making recommendations on event logistics and options
• Determining logistical details and activities for events and/or programming
• Liaising with internal and external service providers, vendors and external guests
• Disseminating event-related information
• Maintaining information on digital platforms, editing for tone and style
• Coordinating meeting schedules, agendas, materials, action and follow‑up items and cost estimates
• Directing the activities of casual staff

Essential Qualifications

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum three years of job-related experience in planning, coordinating and executing small to large-scale events and programming.
• Demonstrated experience in planning, coordinating and executing small to large-scale professional events, including logistics, floorplans, agendas, engaging with stakeholders and coordinating menus for diverse groups.
• Demonstrated experience providing front-line customer service to a variety of stakeholders (e.g., faculty, staff, students, external clients, vendors, etc.).
• Knowledge, experience, and ability to disseminate information on events, conferences and programming.
• Excellent interpersonal, customer service, and communication skills with the ability to interact with people in a tactful, polite, professional and diplomatic way.
• Must have strong computer skills; experience in Word, Excel, PowerPoint and other related software.
• Strong organizational skills and ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities.
• Demonstrated superior interpersonal skills and the ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of stakeholders.
• Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues.
• Demonstrated superior logistical planning, time management, and problem solving skills.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential)

• Experience and/or education in project management.

To be successful in this role you will be

• Diplomatic
• Meticulous
• Organized
• Possess a positive attitude
• Team player

Please note, there is one position available for a 6-month term.

Closing Date: 01/06/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 – $67,916 with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Hospitality
Recruiter: Desiray Stewart

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity‑deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].