Events Coordinator

Our Client, a Banking company, is looking for an Events Coordinator for their Toronto, ON/ Hybrid location.

Responsibilities:

• Reporting directly to the Manager, Wealth Events, the successful candidate will be responsible for assisting Senior Wealth Event Planners with the development and execution of events to meet client Wealth Management businesses / client needs.
• Program Development & Execution
• Building registration sites and managing attendance lists
• Managing hotel rooming lists
• Venue/vendor sourcing, contracting and negotiations based on specified budgets
• Compiling data on post program surveys and development of post program feedback summaries
• Working with project team members to assist with the administration of various departmental initiatives
• Researching opportunities to maximize experience, budget and technologies used

Administration:

• Assist with the packing and shipping of materials and ordering supplies
• Processing invoice payments
• Providing other administrative support as required to assist Senior Event Planners to prepare and plan for events.
• Provide onsite support for client Wealth business and client events to assist with room set up, registration desk and other onsite support responsibilities.

Team:

• Strong commitment to providing superior service to our client Business Partners.
• Ability to cultivate and work closely with Wealth business partners (at all management levels), client partners (Commercial, Securities, CAPA), external vendors (e.g., AV providers, hotels, gifting vendors etc.) and community partners.
• Work collaboratively on multiple events at the same time, with several different team members. Demonstrate the ability to communicate well and share responsibilities with co-workers.

Requirements:

• Initiative-taking individual with a proven track record to deliver results with a can-do approach
• 3+ years of experience planning multi-day conferences and large social events
• Strong time-management and organizational skills to pivot quickly and manage multiple deadlines and priorities within a fast-paced, high-pressure environment
• Experience with Event Management/registration software such as SurveyMonkey, Cvent, Fluid etc.
• Excellent communication skills (both written and verbal)
• Demonstrated strong problem solving, negotiation & decision-making skills
• Strong relationship building skills with an ability to impact and influence at all levels
• Superior knowledge of Microsoft Word, PowerPoint, Excel & Outlook
• Experience planning virtual events
• Ability to prioritize with excellent time management skills
• Demonstrated track record of creative problem solving & solution development
• Project Administration Experience

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.