EVENTS COORDINATOR

Lactaureau; Quebec; On-site; CAD 42,000 - 62,000; Full time

Job summary

Lactaureau in Quebec is seeking an Events Coordinator to ensure successful group stays and events at Auberge du Lac Taureau. You will coordinate with accommodations, food and beverage, housekeeping, activities and other departments to deliver seamless events.

Responsibilities include preparing event details, leading pre-event meetings, inspecting venues, maintaining professional client communication, planning menus, rooms, equipment, and liaising with vendors to meet client needs.

Responsibilities

• Coordinate group stays and events across departments (accommodations, food and beverage, housekeeping, activities).
• Serve as primary point of contact for clients and maintain professional client communication.
• Prepare event details and communicate information to relevant teams during meetings.
• Participate in site inspections and lead pre-event meetings.
• Inspect venues before groups arrive to ensure smooth event execution.
• Configure groups in the reservation system, including rates, rooms, and charges, and handle invoicing.
• Ensure excellent coordination among departments to guarantee a seamless client experience and support sales initiatives.

Job description

Management, communication and dedication!

Are you passionate about hospitality and coordinating memorable events? Join our dynamic team where your organizational skills and creativity will make a real difference. If you're looking for a stimulating role at the heart of the action, this is the opportunity for you.

As a Events Coordinator, you will be instrumental in ensuring the success of group stays and events at Auberge du Lac Taureau. You will be responsible for the overall coordination of events in close collaboration with various internal departments (accommodations, food and beverage, housekeeping, activities, etc.) and will serve as the primary point of contact for clients.

• Understand the specific needs of clients and propose customized solutions, while respecting the operational realities of all hotel departments.
• Prepare event details and communicate all necessary information to the relevant teams through function meetings.
• Participate in site inspections and lead pre-event meetings (pre-convention).
• Inspect venues before groups arrive to ensure smooth event execution.

Client Relations:

• Maintain continuous and professional communication with event organizers.
• Plan logistical details with organizers, including menus, rooms, technical equipment, activities, and external vendors.
• Respond to special group requests with proactivity and creativity.

Administrative Management:

• Configure groups in the reservation system, including rates, rooms, charge distribution, etc.
• Handle invoicing for each group.
• Document and archive all important elements related to each event.
• Perform other related duties as assigned.

Internal Communication:

• Ensure excellent coordination among all departments to guarantee a seamless client experience.
• Act as a facilitator for team managers during complex events.
• Actively participate in sales team meetings and internal communication initiatives.