Events and Programming Specialist

InsideHigherEd; Hamilton; On-site; CAD 81,000 - 104,000; Full time

Job summary

A prestigious educational institution in Hamilton, Ontario, seeks an Events and Programming Specialist to manage and execute diverse events and CE programs. Candidates should have at least five years of experience in event planning and strong project management skills. This role offers a competitive salary of $81,312 to $103,986 and requires on-site presence five days a week.

Benefits

Competitive salary

Professional development opportunities

Qualifications

• Minimum five years of experience in organizing and executing events.
• Experience with full-cycle event planning in a complex organization.
• Proficiency in writing and editing promotional materials.

Responsibilities

• Conceptualizing, organizing, and executing event activities.
• Coordinating program and event calendars.
• Preparing financial summary reports.

Skills

Event planning

Project management

Financial analysis

Interpersonal skills

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

CRM tools

Job description

Events and Programming Specialist

Date Posted : 07 / 25 / 2025

Req ID : 44484

Faculty / Division : Faculty of Information

Department : Faculty of Information

Campus : St. George (Downtown Toronto)

Position Number : 00057714

Description : About us :

The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next generation of leaders in information scholarship and the information professions, both established and emerging. Our researchers and graduates are recognized for their innovation, experimentation, human-centred perspectives and commitment to community.

The Faculty, which will celebrate its centenary in 2028, has built on its heritage strengths in libraries, archives and museums to incorporate scientific and technological expertise from engineering, computer science, and other disciplines. At the same time, it has committed itself to applying social, political, and cultural perspectives from media arts, humanities, and social science to the study of information, technology, people and the relationships among them.

A top tier school, the Faculty of Information is consistently recognized globally for excellence in Library and Information Management by the QS World University rankings. The QS rankings include both Master’s and PhD level programs.

More background about the Faculty can be found on its website (ischool.utoronto.ca).

Your opportunity :

The Events and Programming Specialist shapes a wide range of events and continuing education (CE) programs in a collaborative, fast-paced team environment. As part of the Office of the Dean, you will work closely with a service-oriented team that values initiative, sound judgement and follow-through. This is a highly autonomous role with the opportunity to contribute meaningfully to impactful programming, strategic initiatives, and build strong relationships across the Faculty and beyond.

Under the general direction of the Manager, Office of the Dean, the incumbent is responsible for leading the planning and execution of events and the full lifecycle of CE offerings, from setup and coordination through delivery, evaluation, and continuous improvement. The role manages complex workflows involving internal teams, subject matter experts, instructors, vendors, and casual staff, while also monitoring program budgets and financial performance, and proposing pricing strategies based on market analysis. It plays a key role in developing promotional and course materials, maintaining program websites and microsites, implementing targeted outreach, and building a distinct audience.

NOTE : This position is required on site five (5) days per week and is ineligible for an alternative work arrangement.

Your responsibilities will include :

• Conceptualizing, organizing and executing event activities
• Coordinating the schedule for program and event calendars
• Analyzing client needs and making recommendations on event logistics and options
• Planning and implementing workflow for a group
• Developing content for marketing and / or promotional materials
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Analyzing data
• Preparing financial summary reports

Essential Qualifications :

Bachelor's degree or acceptable combination of equivalent education and experience

Minimum five (5) years of recent experience in conceptualizing, organizing and executing events in a complex organization, preferably within a higher education or public sector environment

Demonstrated experience with full-cycle event planning for a high volume of events, including marketing, registration, and post-event evaluation

Demonstrated experience with full-cycle planning for a wide variety of events (in-person, online, and hybrid) including seminars, workshops, and conferences

Experience writing and editing promotional copy for websites, social media, print materials, etc.

Knowledge of, and experience in, scheduling and tracking the status of events and classroom activities

Experience planning events in compliance with AODA

Demonstrated experience handling event expenses, collaborating on cost estimates, and preparing financial summary reports

Experience supervising casuals

Demonstrated superior interpersonal skills and the ability to work collaboratively and build consensus.

Superior planning and project management skills

Ability to manage a high volume of competing priorities and deadlines

Advanced Microsoft Office skills including Word, PowerPoint, Excel, Outlook

Excellent problem-solving and analytical skills

Excellent written and verbal communication skills

Assets (Nonessential) :

Familiarity with content management systems (e.g., WordPress) for updating event-related web content

Proficiency with customer relationship management (CRM) or email marketing tools (e.g., MailChimp) to enhance event outreach and engagement

Understanding of equity, diversity, and inclusion (EDI) principles and their application in event planning and programming

Experience with educational program administration in a post-secondary or continuing education setting

To be successful in this role you will be :

Adaptable

Efficient

Goal oriented

Organized

Problem solver

Punctual

Self-directed

Team player

Closing Date : 08 / 11 / 2025, 11 : 59PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 12 $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Hospitality

Recruiter : Jasmin Olarte

NOTE : This position is required on site five (5) days per week and is ineligible for an alternative work arrangement

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

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