Event Specialist (Coordinator)

Nunee Health Board Society; Fort Chipewyan; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading health organization in Alberta is seeking an Event Specialist to plan and execute community events that align with the organization's mission. The role involves coordination with stakeholders, managing event logistics, and ensuring effective budgeting while fostering community engagement and wellness. Exceptional project management and interpersonal skills are essential for success in this position.

Qualifications

• Strong understanding and appreciation of local Indigenous culture and history.
• Exceptional communication and interpersonal skills.
• Highly organized and meticulous.

Responsibilities

• Coordinate with internal and external stakeholders to develop event outlines.
• Lead the execution by creating project plans, invitations, and materials.
• Assist to develop and manage event budget ensuring cost-effectiveness.

Skills

Project Management

Communication

Interpersonal Skills

Problem-Solving

Organizational Skills

Tools

Event Management Platforms

Budgeting Tools

Microsoft Office Suite

Job description

The Event Specialist will be responsible for planning, managing, executing, and evaluating a community event which aligns with the Nunee Health Board Society’s mission, while fostering engagement, creating powerful sense of community, and enhancing community wellness.

Key Roles & Responsibilities:

Planning and Execution

· Coordinate with internal and external interest-holders to develop event outlines and content and ensure all programmatic content is aligned with organizational objectives.

· Work closely with NHBS Senior Leadership and designates to develop event materials, promotion event, and ensure optimal attendance.

Program Development and Management

· Lead the execution of the event by creating project plans, invitations, slide decks, participant materials, event surveys and follow-up communications.

· Identify and recruit subject matter experts and external partners to develop relevant and impactful content.

· Build and maintain relationships with vendors, sponsors, and community partners to support the event.

· Coordinate with Nunee staff to ensure alignment with organizational and department priorities as well as smooth event delivery.

· Identify opportunities for partnerships to enhance event impact and reach.

· Serve as the primary point of contact for event partners and sponsors, ensuring needs are met and expectations are exceeded.

Budgeting

· Assist to develop and manage event budget(s) ensuring cost-effectiveness and adherence to financial constraints.

· Negotiate vendor contracts and optimize resources to ensure cost-effective event delivery.

· Track event expenses; provide expended budget update as required.

Reporting and Evaluation

· Develop and track key performance indicators (KPIs) for the event to measure success and impact.

· Implement evaluation strategies, including surveys and feedback mechanisms to assess event effectiveness and identify areas for improvement.

• Prepare post-event reports, including metrics such as attendance, engagement, and financial outcomes as well as lessons learned and future recommendations.

Other Responsibilities and Requirements

• Manage on-site event logistics effectively, fostering a positive and collaborative work environment, proactively troubleshooting and creatively resolving day-of-event challenges.
• Cultivate strong working relationships with leadership to ensure clear communication and alignment on event goals.
• Have a strong understanding and appreciation of local Indigenous culture and history.
• Strong project management skills.
• Exceptional communication and interpersonal skills.
• Strong problem-solving skills.
• Highly organized and meticulous.
• Proficiency with event management platforms and software, budgeting tools and Microsoft Office Suite.