Event Specialist

VML South Africa; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking an Event Specialist to join a dynamic global community at the heart of a major tech company's marketing ecosystem. In this pivotal role, you will leverage your expertise in modern marketing tools to execute flawless in-person events that align with client objectives. You will manage all aspects of event preparation, from venue booking to budget management, ensuring each event's success. This is an exciting opportunity to contribute to impactful marketing initiatives and collaborate with diverse teams while fostering a culture of respect and inclusion. If you are passionate about events and marketing, this role is perfect for you.

Qualifications

• 2+ years in marketing, including 1+ year in event/project management.
• Proven project management skills and ability to meet deadlines.

Responsibilities

• Manage all aspects of event preparation and execution.
• Provide comprehensive reporting on event performance and insights.

Skills

Project Management

Event Coordination

Communication Skills

Problem-Solving Skills

Fluency in English

Fluency in French

Education

Bachelor's Degree in Marketing or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

Join VML’s Marketing Coordinator (MC) Program, a dynamic global community of 400+ professionals at the heart of Microsoft’s marketing ecosystem. As an Event Specialist, you’ll play a pivotal role in bringing Microsoft’s vision to life through exceptional in-person events.

About the VML MC Program:

We are the engine that drives Microsoft’s marketing campaigns, connecting internal stakeholders, VML’s global-service delivery hubs, and external agencies. Our work directly impacts lead generation, fuelling Microsoft’s sales strategy. Within the MC Program, our Events team is a specialized group dedicated to crafting and executing a diverse portfolio of Microsoft’s global and local digital events.

The Opportunity:

As an Event Specialist, you will be the go-to expert for executing flawless in-person events. You’ll leverage your expertise in modern marketing tools and services to deliver impactful experiences that align with client objectives and address key business challenges. You’ll be a key player in ensuring that every event is a success, from initial concept to post-event analysis.

What You'll Do:

1. Manage all aspects of event preparation (on-site and digital), including venue booking, budget management, participant agendas, and asset creation.
2. Oversee the execution of in-person events, managing check-in, speaker coordination, and vendor relationships.
3. Become an expert on event platforms and on the latest MC Program events.
4. Provide comprehensive reporting on event performance, including budget analysis, spending insights, and key learnings.
5. Share best practices, success stories, and contribute to the continuous improvement of our event services.

What You'll Bring:

1. 2+ years of experience in marketing-related initiatives, including 1+ year(s) in event, project, or account management.
2. A strong understanding of company rules and processes, including data protection and brand guidelines.
3. Proven project management skills with a track record of meeting deadlines and taking ownership of KPIs.
4. Proficiency in Microsoft tools and software (Word, Excel, PowerPoint, Outlook, Teams).
5. Excellent communication skills with the ability to present complex information clearly and concisely.
6. Comfort in interacting with clients and third-party stakeholders.
7. Ability to manage multiple events simultaneously and prioritize tasks effectively.
8. A collaborative spirit with the ability to build strong working relationships with diverse teams.
9. Strong problem-solving skills and attention to detail.
10. Fluency in English and French.

VML is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.