Event Producer

Acosta, Inc.; Toronto; On-site; CAD 75,000 - 85,000; Full time

Job summary

Mosaic Sales Solutions Canada Operating Co is seeking an experienced Production Lead to oversee onsite production for brand activations and events. You will manage venue coordination, hospitality, AV, set design and logistics, while ensuring projects meet timeframes and budgets.

You will collaborate with Creative and Client Service teams, coordinate with procurement, and guide junior staff. A strong emphasis on sustainability and risk management is required.

Qualifications

• 5-10 years of related work experience across event and activation categories
• 2-5 years in a marketing agency or similar environment
• Practical knowledge in event permitting, staging, audio & video, fabrication, décor, venue management, and catering
• Base technical knowledge in build production including materials, substrates and finishing methods for build and print
• Proficiency in Microsoft Suite (Excel, Word, PowerPoint, Teams)
• Solid understanding of social media tools and digital platforms
• Strong written and verbal communication skills
• Physical requirements include ability to lift up to 50 lbs

Responsibilities

• Ownership, oversight and development of onsite production needs for events and activations including venue selection & coordination, hospitality management, show production, AV coordination, site & seating plans, décor, builds and graphics production, participant logistics management, talent & entertainment advancing and logistics
• Work with Procurement to identify, source quotes from, and contract vendors for each need
• Onsite event/activation management from scheduling to execution, ensuring project is launched on time and meets budget guidelines
• Oversee assigned portion of project budget and track costs to stay under budget
• Collaborate with Creative and Client Service departments throughout the project lifecycle to meet creative objectives within feasibility and budget/timeline constraints
• Lead in organizing and executing key internal and external project planning and status meetings
• Monitor tasks to ensure quality of design elements, event setup, performance and reporting are communicated to internal and client teams
• Assist Production and Client Service teams during development phases, focusing on delivery tactics
• Approach all work with sustainability and reducing environmental impact
• Recruitment, scheduling, training and management of on-site event staff / volunteers
• Potential for day-to-day management of 1-2 junior staff with weekly check-ins and development support
• Other duties as assigned

Job description

DESCRIPTION

Department – Overview

Our Production Department is a dynamic team of event production and build production specialists, each bringing unique skills to create vibrant brand activations and events. From navigating the logistical intricacies of constructing temporary event sites to crafting refined premium experiences, our versatile team excels in every facet of the production process. We prioritize sustainability, actively integrating eco friendly practices to minimize our environmental impact. Our commitment to diversity and inclusion is fundamental, and we believe that a diverse workforce strengthens our team. At our core is a vibrant team culture that fosters a supportive and passionate environment where collaboration thrives.

RESPONSIBILITIES

• Ownership, oversight and development of onsite production needs for events and activations including but not limited to venue selection & coordination, hospitality management, show production, AV coordination, site & seating plans, décor, builds and graphics production, participant logistics management, talent & entertainment advancing and logistics

• Work with Procurement to identify, source quotes from, and contract vendors for each need

• Onsite event/activation management from scheduling to execution, ensuring project is successfully launched on time, managing installation or dismantle and meets stakeholder expectations and budget guidelines

• Oversee assigned portion of project budget and track all costs, ensuring project comes in at or below budget plan

• Collaboration with Creative and Client Service departments throughout all stages of the project lifecycle to achieve desired creative intentions and business objectives, while working through feasibility and budget/timeline constraints

• Lead in organizing and executing key internal and external project planning and status meetings

• Monitor all assigned tasks to ensure quality of design elements, event set up, performance and reporting are effectively managed and communicated to internal and client teams

• Assist Production team and Client Service teams during the event/activation development phases, focusing on implementation of delivery tactics

• Approach all work with a focus on sustainability and reducing environmental impact

• Recruitment, scheduling, training and management of on-site event support staff / volunteers

• Potential for day-to-day management of 1-2 junior staff members, including weekly check-ins, managing administrative tasks and supporting their training and professional development.

• Other duties as assigned

QUALIFICATIONS

Related Experience must include:

• 5-10 years of related work experience encompassing various event and activation categories

• 2-5 years of related experience in a marketing agency or similar environment with a focus on development and execution of brand activations and experiences

• Practical knowledge in event permitting, staging, audio & video, fabrication, décor, venue management, and catering

• Base technical knowledge in aspects of build production including knowledge of materials, substrates and finishing methods for build and print

• Proficiency in Microsoft Suite (Excel, Word, PowerPoint, Teams)

• Solid understanding of social media tools and digital platforms

• Strong written and verbal communication skills

• Physical requirements of this position include sight and color perception, the ability to traverse elevated environments, the ability to lift and move up to 50 lbs.

Preference may be given to candidates with the following:

• Associate degree or Bachelor's degree in marketing, Event Management, or another Related field

• Proficiency in show calling for corporate productions

• Experience with Asana or other project management software

• Valid driver’s license

• Passport and ability to travel internationally

• Experience managing direct reports

Behavioural Competencies:

• Leadership and Navigation: The ability to direct and contribute to projects within the agency, such as contributing meaningfully to a creative team, managing junior staff, and coordinating with other departments. Ability to respond quickly to change in scope or project while managing multiple high-priority duties at once.

• Relationship Management: The ability to build and maintain effective working relationships with clients and integrated agency teams, such as clearly communicating expectations, and working through issues/concerns.

• Communication: The ability to effectively exchange information with others, both verbally and in writing including flexibility to adapt communication styles to suit different audiences and situations.

• Critical Thinking: The ability to analyze and evaluate information, identify opportunities and challenges, and make sound decisions.

• Global and Cultural Effectiveness: The ability to value and respect diversity and work effectively across different cultures and contexts. This competency also requires recognizing personal bias and others’ tendencies towards bias and taking measures to mitigate the influence of bias in your work.

• Business Acumen: The ability to understand the business environment and the impact of one's actions on the agency's goals and objectives, such as analyzing competitors, aligning actions with brand identity, understanding of industry trends, and competitive landscape best practices.

• Ethical Practice: The ability to apply good morals in work behaviour and decision making, such as following ethical guidelines, maintaining honesty, or demonstrating social responsibility.

ABOUT US

Acosta, and its subsidiaries, is an Equal Opportunity Employer

Job Category: Administration

Position Type: Full time

Business Unit: Corporate

Salary Range: $75000.00 - $85000.00

Company: Mosaic Sales Solutions Canada Operating Co

Req ID: 41025