Event Planner

Position Closing Date:May 4, 2025Type of Position: Full-Time Permanent
Number of Positions: Two (2)
Who is Redstone, and What’s Our Mission?Redstone is the largest Association Management Company in Canada. Our vibrant team provides administrative, financial, marketing, and event services for not-for-profit associations and corporate clients all over the world.

As a rapidly growing agency, we’re big on career growth and development, investing in our team to help them thrive. Here, you’ll take on real responsibility, tackle exciting challenges, and have the freedom to make a meaningful impact on our clients’ organizations. The scale and scope of what we do might just surprise you, and with the dynamic pace of change, we stay sharp, agile, and always open to new ideas. Sound like your kind of place? Keep reading…

Your Role in Our Journey
The Event Planner plays a key role in both supporting and leading key client events. The planner is responsible to manage end to end planning and execution of in-person, hybrid and virtual events and programs. Additionally, this role will work closely with our Sr. Planners to manage key aspects of large events and lead pivotal areas of event management. Reporting to the Team Lead, Events, the planner will bring a detail-oriented and strategic lens to planning logistics and client experience, contributing to the overall success of each event. If you're energized by creating memorable events and thrive in a collaborative, dynamic environment, we’d love to meet you!

Relationship Building:

• Maintain clear and effective communication with clients, vendors and partners;
• Communicate effectively with clients to understand their vision, goals, and expectations for the event;
• Ensure alignment with Redstone clients on communication channels and the preferred method and cadence for updates via meetings, emails, or reports;
• Attend board and committee meetings and take minutes where necessary;
• Work collaboratively and effectively with internal departments and external stakeholders to ensure that the event is well executed and coordinated in a way that delivers on the clients’ vision.

Planning & Execution:

• Lead end to end planning, ensuring timelines, deliverables and tasks are executed on time and to our client’s expectations;
• Lead, manage and partner with vendors and venues aligned to event goals and objectives;
• Take a proactive and innovative approach to delivering engaging and modern events;
• Ensure flawless execution of deliverables through detailed preparation and coordination utilizing critical planning documents.

Learning, Growth & Team Contribution

• Seek opportunities to enhance planning skills and industry knowledge;
• Implement feedback from Senior Event Planners and Team Lead to build on skills and improve planning management and delivery;
• Support documentation, reporting, and process-building initiatives.

You’ll Thrive in this Role if:

• You have a Bachelor’s degree or diploma in Event Management, Hospitality, Business, Communications, Not-for-Profit Management, or a related field;
• You have 1-3+ years of relevant, full-scope event planning experience which includes planning, executing, and delivering on complex, large scale, high attendee conferences, events and programs.

Serious Bonus Points if:

• You have experience working at an agency, not-for-profit, or association management company;
• You have a Digital Event Strategist (DES), Certified Meeting Professional (CMP), or a similar event designation is an asset;
• You are bilingual in English / French.

Compensation Expectations for the Role:
We believe in fair, transparent, and growth-focused compensation. Our salary bands are designed to ensure equity across roles (and internally), with most new hires starting at the lower end to allow room for development and progression. That said, we recognize and reward experience—strong, seasoned candidates may start higher within the band.

$58,000 - $68,000 base salary based on experience.

Health, drug, dental, and vision benefits.

Employer paid life insurance.

Paid sick days, personal days, and wellness days.

Paid time off between Christmas and new years.

Redstone Life and Culture:
At Redstone, our culture is built on trust, growth, and connection. We empower our team to take ownership of their work, make meaningful contributions, and push the boundaries of their skill sets—all while providing the support needed to thrive. We believe every challenge is an opportunity to learn, excel, and create impact.

We’re also a people-first company. We foster a positive, inclusive, and sociable environment where every voice is heard, and genuine connections are built—whether through collaboration, intentional events, or just having fun together.

Everything we do is guided by our “Core Four” values: People, Trust, Impact, and Extra Mile—the foundation of how we work, grow, and support our clients across diverse industries.
Why choose us?
We provide each employee the freedom to work when they are most productive and we understand the need to have a work-life blend, because we have that need too. Here are just a few more reasons to work at Redstone:

Flexible working hours.

Hybrid work environment.

Work from anywhere for up to 45 days.

Opportunities to attend in-person and virtual conferences, workshops, industry accreditation and certifications for personal and professional growth through the company.

Travel opportunities to work at our events alongside our talented event staff.

Company events and team initiatives: team lunches, activity challenges, book club, happy hours, game nights, holiday and summer parties, charity participation, and more!

Be yourself. We like it that way:
At Redstone, we are committed to fostering an inclusive, accessible, and equitable workplace where everyone feels valued and supported. We believe that embracing diversity, equity, inclusion, and belonging (DEIB) not only strengthens our team but also enhances the services we provide to our clients. We strive to create a workplace that reflects the communities we serve by building a team with diverse backgrounds, skills, and perspectives. If you require accommodations at any stage of the hiring process, please let us know—we are happy to support your needs.