Event Operations Coordinator, Toronto

Hargrove, Inc.; Toronto; On-site; CAD 29,000 - 34,000; Full time

Job summary

Hargrove, Inc. in Toronto is seeking an Operations Coordinator to manage day-to-day operations, coordinating deliveries and pick-ups, and planning short-term staffing for events.

You will support technicians and sales staff in the office and at events, schedule staff for last-minute events, and ensure smooth communication across the operation.

Qualifications

• 5+ years experience in the audiovisual field.
• Bilingual French/English.
• Must have a driver's license.

Responsibilities

• Coordinate short-term staff planning for events and deliveries.
• Schedule staff for events confirmed at the last minute and communicate changes to technicians.
• Assist technicians and sales staff in the office and at events.
• Plan delivery and pickup schedules and ensure maximum utilization of our truck fleet.

Skills

Bilingual (French/English)

Tech Savvy

Staff scheduling

Education

5+ years audiovisual experience

Job description

Operations Coordinators are responsible for managing the day-to-day operations. More specifically, they coordinate deliveries and pick-ups, plan short-term staffing and support technicians and sales staff both in the office and at events.

Key Job Responsibilities

Short-term staff planning

• Schedule staff for events confirmed at the last minute
• Modify planning based on client needs and communicate these changes to technicians
• Complete long-term planning based on operational needs
• Schedule personnel for deliveries and pick-ups
• Plan delivery and pick-up schedules on a daily basis
• Ensure maximum utilization of our truck fleet
• Rent trucks, as needed

Support for events

• Answer calls from event technicians and help them find solutions to various problems
• Ensure that the chain of communication is always respected
• Be aware of the progress of operations
• Assist the technical staff during the preparation of events

Job Qualifications

• 5+ years experience in the audiovisual field
• Must be bilingual (French/English)
• Must have a driver's license

Deliver World Class Service

Do The Right Thing

• Instills Trust
• Safety Conscious

Drive Results

See The Big Picture

• Tech Savvy

Value People

Hourly Pay Range: $21.00 - $25.00

The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.

We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human judgment.

Warehouse

Work is performed in a warehouse environment. Team members must adhere to appearance guidelines based in a warehouse environment and when traveling, on an individual venue or a representation of venues in that city or area. When in the Warehouse, work will be completed in an environment with exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members may use high-end audio visual equipment and electrical components. Working times may include irregular hours and on-call status including days, evenings, weekends and holidays.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.