Event Coordinator – Summer Student Downtown Sudbury BIA

YMCA of Northeastern Ontario; Greater Sudbury; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a vibrant team as an Event Coordinator Intern in Downtown Sudbury, where you will gain invaluable hands-on experience in event coordination. This role involves working closely with partner events, ensuring smooth operations, and contributing to the success of downtown initiatives. Ideal candidates are organized, proactive, and passionate about community engagement.

Benefits

Hands-on experience in event coordination

Mentorship from experienced professionals

Opportunity to develop organizational skills

Qualifications

• Highly organized and responsible individual.
• Excellent communication and interpersonal skills.
• Strong attention to detail and problem-solving ability.

Responsibilities

• Serve as the on-site liaison for partner events.
• Coordinate all aspects of Downtown Sudbury organized events.
• Maintain daily communication with the operations team.

Skills

Organization

Communication

Problem-solving

Interpersonal skills

Job description

Be at the heart of the action in Downtown Sudbury!

Do you have a knack for organization, a can-do attitude, and a passion for bringing events to life? Are you a problem-solver who thrives in a dynamic and engaging environment? The Downtown Sudbury Business Improvement Area (BIA) is seeking an enthusiastic Event Coordinator Intern to join our team for the summer!

This is a fantastic opportunity to gain hands-on experience in event coordination, working directly with partner events and our own Downtown Sudbury initiatives. You’ll be instrumental in ensuring the smooth execution of a variety of activities that make our downtown a vibrant destination for arts, culture, tourism, and hospitality.

What you’ll be doing:

• Partner Events: Serving as the on-site liaison for partner events, ensuring their needs are met and fostering positive relationships.
• Infrastructure: Providing seamless infrastructure access and support for events, ensuring smooth operations.
• Downtown Steward: Maintaining the cleanliness and functionality of street activation infrastructure through daily checks and cleaning.
• Event Execution: Coordinating all aspects of Downtown Sudbury organized events, including set-up, ongoing maintenance, and efficient tear-down.
• On-Site Commander: Ensuring exceptional on-site coordination, clear communication, proactive problem-solving, a focus on safety, and outstanding customer service.
• Schedule: Following a detailed schedule to ensure timely completion of tasks.
• Daily Communicator: Maintaining consistent daily communication with the operations team to provide updates and address any issues.
• Reporting: Providing comprehensive daily reports on event progress and any challenges encountered.
• Issue Navigator: Effectively managing on-site issues as they arise, finding practical and timely solutions.
• Team Player: Reporting directly to the Executive Director and Project Manager, providing regular updates and support.
• Content Contributor: Gathering engaging content (photos, videos, anecdotes) from events for the social media and communications teams.

Who are we looking for?

You are a highly organized, responsible, and proactive individual with excellent communication and interpersonal skills. You possess a strong attention to detail, a knack for problem-solving, and the ability to remain calm and effective under pressure. You are a team player with a positive attitude and a genuine enthusiasm for contributing to the success of Downtown Sudbury events.

Eligibility Requirements (Mandatory for Summer Jobs Program):

To be eligible for these summer internship positions, you must:

• Be between 15 and 30 years of age at the start of the funded position (June 9th, 2025).
• Be a Canadian Citizen, permanent resident, or someone to whom Refugee Status has been granted/conferred.
• Have a valid Social Insurance Number (SIN).
• Please note: International students and those here in Canada on a work, youth, or visitor visa/permit are not eligible for this program.

What’s in it for you?

• Invaluable hands-on experience in event coordination and operations management.
• The opportunity to play a key role in the success of diverse and exciting downtown events.
• Mentorship and guidance from experienced professionals in the events and downtown management sectors.
• The chance to develop your organizational, communication, and problem-solving skills.
• Work in the vibrant atmosphere of Downtown Sudbury!

Details:

Position: Event Coordinator Intern
Duration: June 9th, 2025 to August 15th, 2025
Hours: 35 hours per week
Location: In-person at 115 Larch Street, Sudbury, ON
Ready to be a key player in Downtown Sudbury’s events scene?

If you are an eligible candidate with a passion for events and a drive to make things happen, we encourage you to apply!

To Apply:

Please submit your resume and a cover letter outlining your interest in this position and relevant skills to [e-mail]

Application Deadline: May 26th, 2025

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Salary Rate: Unpaid

Hours Per Week: 35

Start date: 2025-06-09

Email: [e-mail]

Phone Number: 705-674-5115

Contact Name: Jeff MacIntyre