Event Coordinator - Indwell

CharityVillage; Hamilton; On-site; CAD 46,000 - 58,000; Full time

Job summary

A leading charity in Hamilton is seeking an Event Coordinator to create impactful event experiences that strengthen relationships with stakeholders. This full-time role involves managing all aspects of event planning, requiring strong organizational and project management skills. The position offers a collaborative work environment within a dedicated team committed to the mission of supporting those impacted by poverty and homelessness.

Benefits

3 weeks paid vacation + 8 HEAL days annually

Comprehensive health, dental, vision, life insurance, and disability benefits

Employee Assistance Program

Group RRSP with 5% employer contribution

Orientation, leadership conferences, retreats, and professional development

Team events and celebrations

Qualifications

• Minimum three years of event management experience, preferably in non-profit.
• Knowledge of KPIs and marketing techniques.
• Proficient in MS Office; experience with event management software preferred.

Responsibilities

• Manage events from ideation to post-event activities.
• Deliver high-quality events aligned with strategic plans.
• Handle event logistics including catering, décor, and technology.

Skills

Organizational skills

Communication skills

Negotiation skills

Problem-solving abilities

Customer service focus

Education

Diploma or bachelor’s degree in relevant field

Tools

MS Office

Event management software

Job description

Event Coordinator – Full Time

The Community and Donor Engagement Team

Hamilton, Ontario

Salary: $46,600 - $57,400

Position: Reporting to the Community Engagement Manager and working closely with Community Engagement Coordinators and the Communications Team, the Event Coordinator will create exceptional end-to-end event experiences that deepen stakeholder relationships. Responsibilities include managing events from ideation to post-event activities.

About You: Do you feel valued as a leader contributing your individuality to Indwell’s vision of creating communities that TRANSFORM lives? If you enjoy planning and executing key events that unify people invested in our mission, you will find fulfillment working with us.

About Indwell: Founded in 1974, Indwell is a Christian charity serving those impacted by poverty and homelessness through our vision of HOPE and HOMES for ALL. We are Ontario’s fastest-growing supportive housing developer, creating affordable communities for 1,300 people. Learn more at indwell.ca.

Hours of Work/Location: Full-time, 40 hours/week, Monday–Friday, with flexibility. Based in Hamilton, ON (1430 Main Street East, L8K 1C3), with occasional travel to other communities. Must have own vehicle and a valid “G” driver’s license; mileage paid outside local area.

Key Responsibilities:

• Deliver high-quality events aligned with strategic plans
• Identify and propose event opportunities for target audiences
• Manage planning, management, and execution within budget and timelines
• Develop work plans, schedules, and documentation for event staff
• Coordinate promotion, media relations, invitations, registration, and sponsorships
• Collaborate with staff and partners on program development
• Manage budgets, venues, vendors, and volunteers
• Oversee event logistics including catering, décor, technology, and AV
• Attend events to ensure smooth operations and resolve issues
• Conduct follow-up and analyze event performance based on KPIs and guest feedback
• Coordinate with faith communities and government partners for promotional and funding activities
• Develop strategies for third-party fundraising events

Qualifications:

• Commitment to Indwell’s mission, values, and policies
• Minimum three years of event management experience, preferably in non-profit
• Proven success in event and project management
• Knowledge of KPIs and marketing techniques
• Excellent organizational, communication, and negotiation skills
• Team-oriented with problem-solving abilities
• Customer service focus
• Proficient in MS Office; experience with event management software preferred
• Diploma or bachelor’s degree in relevant field preferred
• Ability to lift 40 lbs. (20 kg)

Benefits and Perks:

• 3 weeks paid vacation + 8 HEAL days annually
• Comprehensive health, dental, vision, life insurance, and disability benefits
• Employee Assistance Program
• Group RRSP with 5% employer contribution
• Orientation, leadership conferences, retreats, and professional development
• Team events and celebrations

Indwell values diversity and inclusion, encouraging applications from all backgrounds, especially Black, Indigenous, and racialized communities. Our faith-based organization is committed to equity and welcomes applicants who share our values.

To Apply: Submit your cover letter and resume via our website: https://indwell.ca/jobs. Only shortlisted candidates will be contacted. Personal information will be used in accordance with privacy laws. Accommodation requests are welcomed during the hiring process.