Event Coordinator | Full-Time | Temple Gardens Centre

UNAVAILABLE; Moose Jaw; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a global leader in venue management as an Event Coordinator in Moose Jaw. Your role will involve liaising with clients and coordinating event logistics to ensure successful operations at the Temple Gardens Centre. Offering competitive pay, this position demands flexibility and a commitment to excellent customer service while working in a vibrant, collaborative environment.

Benefits

Health, Dental and Vision Insurance

Pension matching

Paid Time Off

Qualifications

• Experience in a convention center, sports facility, or similar venue.
• Self-motivated with strong interpersonal skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Coordinate preparation, execution, and reporting for events.
• Provide excellent customer service and maintain client relations.
• Communicate and manage event logistics with various stakeholders.

Skills

Communication

Customer Service

Teamwork

Time Management

Attention to Detail

Tools

Microsoft Office

AutoCAD

Cvent

Venue Ops

Job description

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Event Coordinator will act as a liaison between the venue, its staff, contractors, and clients to ensure all details required for the successful preparation, execution, and reporting for Meeting Room, Banquet, Conference space rentals are managed in compliance with the terms of the contract, guidelines, and policies. Additionally, the Event Coordinator will assist the Director of Events with contract deliverables, execution, and event settlement as required. The Event Coordinator is accountable for providing a safe and enjoyable environment for clients, guests, and staff. The role requires availability in evenings, weekends, and statutory holidays based on the scheduled event calendar.

This role pays an hourly rate of $22.00-$24.00 CAD.

Benefits for Full-Time roles include: Health, Dental and Vision Insurance, Pension matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until September 5, 2025.

About the Venue

The Temple Gardens Centre in Moose Jaw is southern Saskatchewan’s premier venue, encompassing 210,000 square feet of versatile space dedicated to community recreation and entertainment. It features a 4500-seat arena, an 8-sheet curling rink with a two-tier lounge overlooking the ice, and meeting and conference spaces.

Responsibilities

• Provide excellent customer service through teamwork and dedication to OVG’s principles, assisting both internal and external clients
• Respond to all customer inquiries within 24 hours
• Address customer complaints and critical feedback appropriately
• Coordinate preparation, execution, and settlement reporting for Meeting Room, Banquet, Conference space rentals for groups up to 75 people
• Collaborate with the Director of Events for rentals exceeding 75 people
• Work with internal departments to provide information and requirements for all events and bookings in a timely manner
• Assist the Director of Events with staff briefings and event information
• Coordinate with in-house departments to ensure consistency, accuracy, and financial opportunities during event setup, duration, and teardown
• Manage communication with clients regarding facility use, bookings, deposits, insurance, and licensing agreements
• Maintain and update event files in both digital and hard copy formats
• Support live event planning and execution as needed
• Establish and maintain effective relationships with clients, staff, contractors, and guests
• Communicate weekly building schedules to all staff
• Promote a positive perception of the venue within the community and professional organizations
• Perform other duties as assigned

Qualifications

• Experience in a convention center, sports facility, performing arts center, or similar multi-purpose venue
• Self-motivated with excellent interpersonal and communication skills
• Ability to work in a fast-paced, high-pressure environment
• Ability to work independently and as part of a team
• Strong verbal and written English communication skills
• Detail-oriented with effective time management skills
• Flexible schedule, including evenings, weekends, and holidays
• Proficiency in Microsoft Office applications; experience with AutoCAD, Cvent, and Venue Ops is an asset
• Valid driver’s license or ability to obtain one
• Commitment to safety, cleanliness, and customer service
• Willingness to obtain required training and certifications, including First Aid and Serve it Right

Strengthened by our Differences. United to Make a Difference

At OVG, we believe diversity and inclusivity are key to innovation and excellence. We are committed to creating environments that reflect and celebrate the diverse communities we serve, and we encourage applications from all backgrounds.