Event Coordinator

Science World; Vancouver; On-site; CAD 30,000 - 60,000; Part time

Job summary

A charitable organization in Vancouver is seeking an Event Coordinator to manage day-of-event logistics and ensure successful execution. The role requires excellent customer service skills, event coordination experience, and flexibility in scheduling. The ideal candidate will thrive in a dynamic environment and contribute to creating memorable experiences for clients. This position offers a pay rate of $23.97/hour and is unionized.

Benefits

Eligibility for RRSP/TFSA plans

Paid time off after probation

Qualifications

• Experience in event coordination or hospitality preferred.
• Occupational First Aid Level 1 and Serving It Right certifications or ability to obtain.
• Basic A/V knowledge and willingness to learn.

Responsibilities

• Coordinate with internal teams and external clients, acting as primary contact during events.
• Deliver excellent customer service to ensure client satisfaction.
• Complete post-event reports documenting attendance and issues.

Skills

Excellent customer service

Communication skills

Flexible and adaptable

Problem-solving skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Job Details

Description

Casual Employment

Position : Event Coordinator

Reports to : Director, Sales and Events

Science World is a mission-based, charitable organization supporting STEAM literacy across British Columbia. Our mission is to ignite wonder and empower dreams through science and nature, with the purpose of Science for All.

Our strategy aims to revitalize Science World through a capital plan to improve infrastructure, enhance visitor experience, and develop new content focused on Regeneration of the Planet, Human Health, and Inclusion. We strive to make high-quality, informal STEAM learning accessible to all communities in British Columbia via onsite, online, and outreach programs, fostering curiosity and talent development.

Join our diverse community that values unique talents and empowers staff to serve visitors, members, and volunteers. We focus on developing our employees' strengths aligned with our core values: Curious, Playful, Inclusive, Relevant, and Collaborative.

Position Description

Reporting to the Director and guided by the Supervisor, Sales and Events, the Event Coordinator manages day-of-event logistics to ensure successful execution. The role involves working with clients and internal teams to meet all logistical needs on event day. The ideal candidate is responsible, client-focused, self-motivated, detail-oriented, and adaptable. This is a casual role, with hours based on event schedules and business needs.

Responsibilities

• Coordinate with internal teams and external clients, acting as the primary contact during events to ensure requirements are met.
• Follow Science World's Facility Rentals policies, ensuring vendors comply with guidelines.
• Deliver excellent customer service to ensure client satisfaction and event success.
• Coordinate deliveries, setup, and teardown with vendors.
• Work with the Director and Supervisor to prepare the facility for events.
• Lead as the Event In-Charge on event days.
• Assist Event Facilitators with setup and cleanup, restoring the space for next-day use.
• Provide basic A/V support as per client agreements, including setup and operation of in-house equipment.
• Ensure safety and security of all during events, responding appropriately to emergencies.
• Follow shutdown procedures for exhibits and galleries post-event.
• Complete post-event reports documenting attendance, issues, damages, and other relevant details.
• Maintain organized storage and report repairs or replacements needed.
• Respond promptly to emails, manage shift availability, and complete timesheets accurately.
• Operate in line with Science World's culture, values, and philosophy.
• Perform other duties as needed to meet evolving business requirements.

Qualifications

• High School Diploma or equivalent
• Experience in event coordination or hospitality preferred
• Excellent customer service and communication skills
• Occupational First Aid Level 1 and Serving It Right certifications or ability to obtain
• Basic A/V knowledge; willingness to learn and operate in-house equipment
• Professional appearance and demeanor
• Calm and effective response to emergencies
• Flexible, adaptable, and problem-solving skills
• Proficiency with Microsoft Office
• Availability for flexible hours, including evenings, weekends, holidays, and early mornings
• Ability to lift heavy items
• Reliable transportation to attend work during off-hours

This position is unionized, represented by CUPE 1004, with a rate of $23.97/hour. After probation, eligibility for RRSP/TFSA plans and paid time off is provided.

We encourage applications from all backgrounds, especially women and people of color, even if you do not meet every qualification, as transferable skills are valued.

Application Deadline: Tuesday, August 5, 2025

Please upload a cover letter and resume with your application.

• Offers are contingent upon reference checks and police record verification.

We thank all applicants; only those selected for interviews will be contacted.