Event Coordinator

Raymond James Financial; Toronto; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

RRSP Matching Program

Employee Stock Purchase Plan

Paid time off

Volunteer days

Discretionary bonuses

Tuition reimbursement

Job summary

Raymond James Ltd. in Toronto is seeking an Event Coordinator to plan and execute high-profile internal and external corporate events for advisors, clients and employees. You will collaborate with stakeholders to define objectives, manage budgets, and ensure events align with brand standards.

The role requires a minimum of three days in the office weekly, with travel as needed to support firm events and programs. It offers a comprehensive benefits package and opportunities for career growth.

Qualifications

• Bachelor’s degree in Event management, Marketing or related field.
• Proven experience (2+ years) in event planning, preferably within the financial industry.

Responsibilities

• Assist in the execution of all aspects of corporate events, including conferences, community engagement initiatives, corporate meetings, and networking functions
• Collaborate with internal stakeholders across business units to define event objectives, messaging, themes, and target audiences
• Assist with event budgets, forecasts, expenses, and final reconciliations to ensure cost‑effective planning and financial accountability
• Coordinate event logistics, including venue sourcing and contract negotiation, catering, audio‑visual production, transportation, accommodations, and onsite operations
• Contribute to event creativity, including developing and executing engaging themes for various events.
• Develop and maintain detailed event timelines, production schedules, run‑of‑show documents, and communication plans
• Liaise with and manage internal clients as well as external vendors, sponsors, agencies, and partners to ensure deliverables, service standards, and contractual obligations are met
• Ensure all events comply with company policies, brand standards, and applicable industry regulations
• Proactively identify and mitigate risks related to logistics, safety, compliance, and reputation
• Assist with onsite execution and real‑time decision‑making during events, resolving issues quickly and professionally
• Manage the internal events inbox, including monitoring messages, responding as appropriate, and escalating items as needed
• Mentor volunteer or marketing team members as required
• Evaluate event success through post‑event reporting, stakeholder feedback, and ROI analysis to inform continuous improvement and future planning

Skills

Event planning

Vendor management

Budget management

Stakeholder collaboration

Education

Bachelor’s degree in Event management

Job description

Job Description - Event Coordinator (2600525)

At Raymond James, we develop, we collaborate, we decide, we deliver, and we improve together.

Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs.

How does the role impact the organization?

Reporting to Senior Manager, Corporate Events & Sponsorships, the Event Coordinator plays a key role in the planning and execution of high-profile internal and external corporate events for advisors, clients and employees. These events strengthen brand reputation, foster relationships and support strategic messaging while reinforcing the firm’s client-first culture and contributing to business development and client retention.

Positioned within Corporate Communications & Marketing, the role ensures all events align with corporate strategy, key messages and brand standards, and collaborates closely with leadership, marketing, corporate communications, compliance and external vendors. This is a resident role based in the Toronto office requiring a minimum of three (3) days per week in office. The role also requires regular in-person presence for vendor and partner meetings, onsite events, site inspections, and travel, as required, to support firm events and programs.

What will your role be responsible for?

• Assist in the execution of all aspects of corporate events, including conferences, community engagement initiatives, corporate meetings, and networking functions
• Collaborate with internal stakeholders across business units to define event objectives, messaging, themes, and target audiences
• Assist with event budgets, forecasts, expenses, and final reconciliations to ensure cost‑effective planning and financial accountability
• Coordinate event logistics, including venue sourcing and contract negotiation, catering, audio‑visual production, transportation, accommodations, and onsite operations
• Contribute to event creativity, including developing and executing engaging themes for various events.
• Develop and maintain detailed event timelines, production schedules, run‑of‑show documents, and communication plans
• Liaise with and manage internal clients as well as external vendors, sponsors, agencies, and partners to ensure deliverables, service standards, and contractual obligations are met
• Ensure all events comply with company policies, brand standards, and applicable industry regulations
• Proactively identify and mitigate risks related to logistics, safety, compliance, and reputation
• Assist with onsite execution and real‑time decision‑making during events, resolving issues quickly and professionally
• Manage the internal events inbox, including monitoring messages, responding as appropriate, and escalating items as needed.
• Mentor volunteer or marketing team members as required
• Evaluate event success through post‑event reporting, stakeholder feedback, and ROI analysis to inform continuous improvement and future planning

What can you expect from us?

Our most important investment is in people. Upon eligibility, Raymond James Ltd. offers flexible workstyles along with a competitive compensation and benefits package. Our comprehensive benefits include health benefits, RRSP Matching Program, Employee Stock Purchase Plan, paid time off, volunteer days, discretionary bonuses, tuition reimbursement and more. We are also committed to supporting internal career growth and community involvement.

What do we expect from you?

• Bachelor’s degree in Event management, Marketing or related field
• Proven experience (2+ years) in event planning, preferably within the financial industry