Event Coordinator

magma-amgm; City of Moncton; Hybrid; CAD 24,000 - 30,000; Part time

Job summary

MAGMA is seeking an organized Event Coordinator to support the planning and delivery of newcomer, community, and cultural events in the Greater Moncton area. Reporting to the Community Partnerships Manager, the role involves coordinating logistics, partnering with vendors and volunteers, and creating welcoming experiences for participants.

The ideal candidate will have experience planning events, strong communication and project management skills, and the ability to manage multiple timelines and

Qualifications

• Post-secondary education in Event Management, Tourism, Business, Marketing, Communications, or related field.
• Experience planning and coordinating events of various sizes.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Experience working with volunteers, community groups, and external partners.
• Proficiency with Microsoft Office and virtual event tools.
• Ability to work flexible hours including evenings and weekends.

Responsibilities

• Plan, coordinate, and support the delivery of newcomer, community, and cultural events.
• Develop and maintain event timelines, budgets, work plans, and logistical details.
• Coordinate venues, vendors, performers, volunteers, community partners, and other event contributors.
• Manage event registrations, communications, and participant engagement.
• Coordinate onsite event setup, delivery, and teardown.
• Ensure events are welcoming, accessible, and aligned with organizational objectives.
• Maintain accurate event records, evaluations, and post-event reports.
• Support sponsorship, partnership, and stakeholder engagement activities.

Skills

Event planning

Organizational skills

Project management

Communication skills

Interpersonal abilities

Volunteer coordination

Vendor coordination

Flexible hours

Education

Post-secondary education in Event Management, Tourism, Business, Marketing, Communications, or related field

Tools

Microsoft Office

Virtual event tools

Job description

Reports to: Community Partnerships Manager

Position: Fixed-Term Contract (30 hours per week for 12 weeks)

Languages: Fluent in English and French; additional languages are an asset

Hourly Wage: $17.50

Position Summary

MAGMA is seeking an organized, energetic, and detail-oriented Event Coordinator to support the planning and delivery of newcomer, community, and cultural events. Reporting to the Community Partnerships Manager, the Event Coordinator will coordinate logistics, work with internal and external partners, and help create welcoming, inclusive, and engaging experiences for participants. This role is ideal for someone who enjoys bringing people together, managing event details, and contributing to meaningful community connections in the Greater Moncton area.

Core Position Responsibilities

• Plan, coordinate, and support the delivery of newcomer, community, and cultural events.
• Develop and maintain event timelines, budgets, work plans, and logistical details.
• Coordinate venues, vendors, performers, volunteers, community partners, and other event contributors.
• Manage event registrations, communications, and participant engagement
• Coordinate onsite event setup, delivery, and teardown
• Ensure events are welcoming, accessible, and aligned with organizational objectives
• Maintain accurate event records, evaluations, and post-event reports
• Support sponsorship, partnership, and stakeholder engagement activities

Qualifications and Requirements

• Post-secondary education in Event Management, Tourism, Business, Marketing, Communications, or a related field
• Experience planning and coordinating events of various sizes
• Strong organizational and project management skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple projects and deadlines simultaneously
• Experience working with volunteers, community groups, and external partners
• Proficiency with Microsoft Office and virtual event tools
• Ability to work flexible hours, including occasional evenings and weekends

Program Eligibility Requirements*

• Must be between 15 and 30 years of age at the start of employment. *
• Must be a Canadian Citizen, PR or person to whom refugee protection has been conferred and legally entitled to work. *
• Must not be an international student on a study permit or the holder of a work permit.
• Must have a satisfactory Criminal Record Check and Social Development Check.*

MAGMA values the diversity of the people it hires and serves. Diversity at MAGMA means fostering a workplace where individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person's talents and strengths. In alignment with these values, diversity within departmental teams may be considered as one of several factors in the hiring process, alongside qualifications and experience.