Event and Studio Coordinator

Martell Media; Kelowna; On-site; CAD 75,000; Full time

Job summary

An established industry player is seeking an Events and Studio Manager to lead the planning and execution of impactful events. This role is pivotal in managing VIP relationships, overseeing budgets, and ensuring high-quality event production. Join a mission-driven team that values growth, simplicity, and making a meaningful impact. You'll work closely with a high-performing group, contributing to a culture of recognition and team bonding. If you're passionate about event management and want to inspire others, this opportunity is perfect for you.

Benefits

Health Benefits

Unlimited Paid Time Off

Personal Growth Opportunities

In-Person Work Environment

Qualifications

• Proven experience in planning and executing large-scale events.
• Strong financial management skills with effective budget oversight.

Responsibilities

• Lead planning, design, and execution of programs and team events.
• Manage relationships with VIPs and ensure seamless event experiences.

Skills

Event Planning

Financial Management

Project Management

Organizational Skills

Tools

Event Management Software

Job description

Are you ready to make an impact and join a team dedicated to empowering entrepreneurs and sharing their stories with the world?

If so, keep reading because this opportunity might be perfect for you!

If you are hungry for growth, opportunity, and impact - and want to join our high-performer team, this role may be for you…what we value:

We value:

Be the example…growth mindset.

Simple scales…we scale with simplicity, not complexity.

Build the people…we build people, the people build the business.

Events and Studio Manager

We’re on a mission to inspire people to become the best versions of themselves and share their transformations with the world. Our CEO, Dan Martell, is a renowned entrepreneur and investor with a record of investing in top companies like Udemy, Intercom, and Unbounce. If you are driven by growth, opportunity, and making a meaningful impact, this Events and Studio Manager role might be the perfect fit for you.

On-Target Earnings: $75,000 | In-Studio, Kelowna BC | Health Benefits | Unlimited paid time-off.

Position Overview

As the Events and Studio Manager, you'll lead the planning, design, and execution of all our programs and team events. You'll manage relationships with VIPs, speakers, and executives, ensuring seamless event experiences from conception to completion. Financial acumen is key as you'll oversee event budgets and manage travel logistics. Your role will be pivotal in producing events that align with our mission and exceed expectations.

Key Responsibilities
Program Event Management:

• Plan, Design, and Execute World-Class Events: Take ownership of planning, designing, and executing exceptional in-person and remote events across all Martell Media programs. Ensure every event reflects a standard of excellence that aligns with Martell Media’s commitment to delivering unparalleled experiences.
• Manage VIP and Speaker Relationships: Cultivate and maintain strong relationships with VIPs, event speakers, and executives. Coordinate with them closely to enhance event participation and engagement, ensuring their experience aligns seamlessly with our event goals.
• Financial Oversight: Lead financial management for events, meticulously managing budgets to optimize costs without compromising on quality. Implement robust financial controls and reporting to ensure transparency and accountability in expenditure, and staying within budget.
• Studio and Merchandise Management: Lead and manage the Kelowna Studio which includes ensuring the space is kept to the highest standards on a daily basis, regular ordering for the studio and coordinating with contractors.
• End-to-End Event Production Management: Take full ownership of event production, overseeing the creation and delivery of all event materials such as workbooks, signage, and backdrops. Ensure every aspect of event production meets high standards of quality and is delivered on time and within budget constraints.

Team Event Management:

• Workplace Recognition Program: Develop and oversee the workplace recognition program, implementing strategies to celebrate team achievements and milestones, enhancing morale and employee satisfaction.
• Team Social Calendar Management: Curate and manage the team social calendar, organizing diverse events that promote team bonding and our culture.

Experience and Qualifications
Required:

• Proven experience in planning and executing large-scale events, both in-person and remote.
• Strong financial management skills with experience managing event budgets effectively.
• Exceptional organizational and project management abilities, capable of multitasking and prioritizing in a fast-paced environment.

Preferred:

• Familiarity with event management software and tools to streamline processes and enhance event experiences.
• Creative thinker with a knack for innovative event concepts and experiences.

Why Join Us?

• Work directly with an experienced, high-performing team.
• Be part of a company that values growth, simplicity, and people.
• Opportunity to make a tangible impact on a mission-driven organization.

How we get to know one another

• Application review (please note a 1-minute video is required for consideration)
• 15-minute initial chat - a high-level overview of your experience.
• Strength tests - How you interact and do work, learning preference
• In-person interview - getting to know one another
• Test project - paid opportunity to work with us as if you’re already a team member
• Final call with CEO
• Offer - you have completed a test project, and we enjoy working together.

Taking the time to apply means a lot to us! If you apply, you’ll hear from us, whether we feel you’re a good match for us or not, as part of our process.

About Martell Media:

We’re on a mission to inspire people to be their best versions of themselves and share their transformations with the world. Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor, and he's completed over 40+ investments with notable companies like Udemy, Intercom, and Unbounce.

Benefits:

• Health, dental, and vision benefits
• Unlimited PTO
• In person at Martell Media Studio, Kelowna BC
• Personal growth with a high-performance team