Ethics Coordinator

Queen's Student Alumni Association; Kingston; On-site; CAD 55,000 - 70,000; Full time

Job summary

Join Queen's Student Alumni Association as an Ethics Coordinator to coordinate ethics reviews and ensure compliance with university guidelines. Your role will involve receiving and evaluating submission documentation, advising researchers, and supporting the Ethics Board. This full-time term position offers an engaging environment committed to diversity and inclusion.

Benefits

Diversity and inclusion initiatives

Professional development opportunities

Qualifications

• Experience in clinical research considered an asset.
• Familiarity with medical terminology considered an asset.
• Knowledge of relevant laws and guidelines related to ethics.

Responsibilities

• Receives submissions for ethics review and determines necessary review levels.
• Conducts delegated review of minimal risk ethics applications.
• Coordinates Ethics Board activities and meetings.

Skills

Interpersonal skills

Project management

Analytical skills

Education

Four-Year Bachelor Degree

Job description

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Competition Number: J0525-0800

Position Title: Ethics Coordinator

Position Number (Final): 00506704

Employee Group: Support Staff - USW Local 2010

Job Category: Administrative

Department or Area: Ethics & Compliance

Location: Kingston, Ontario, Canada (On-site)

Grade: 07 Review Salary Information Here

Hours per Week: 35

Job Type: Term

Length of term: 18 months

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: June 4, 2025

Closing Date: June 19, 2025

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COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

This position expedites the review process and coordinates Ethics Board activities to ensure that reviews are completed in an effective and efficient manner. This position ensures ethics submissions comply with university and other regulatory guidelines on ethics clearance. This position also facilitates the submission process by advising researchers on the appropriate procedures and requirements.

Job Description

"What you will do

• Receives submissions for ethics review.
• Determines the level of review required by the Ethics Board based on the level of risk to human participants and study design.
• Reviews submissions going through delegated review to flag potential complications, such as language issues, confidentiality concerns, compliance issues, etc.
• Contacts faculty, other researchers, or research coordinators to resolve issues and requests revisions prior to final review by the Chair or delegate.
• Conducts delegated review of specified minimal risk ethics applications, as per established standard operating procedures.
• Reviews serious adverse event reports to ensure adequate information is received.
• Coordinates monthly Board meetings.
• Plans, organizes, and directs the Board annual educational retreat.
• Distributes items of perceived high risk or urgency for review.
• Revises and drafts policies and guidelines.
• Other duties as required in support of the department and/or unit.
  
  

Required Education

• Four-Year Bachelor Degree or equivalent.
• in social sciences preferred. or
• in health sciences preferred.

Required Experience

• More than 3 years and up to and including 5 years of experience.
• Experience in clinical research considered an asset.
• Familiarity with medical terminology considered an asset.
• Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge And Requirements

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
• Provide consultation and advice on non-straightforward and/or complex issues.
• Interaction with others typically requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the needs of the intended audience.
• Build relationships, trust and credibility.
• Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
• Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
• Participate in project team meetings and develop individual project plans.
• Lead procedural or technological change within a unit.
• Identify new problems and seek information and input to fully understand the cause of problems.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Draw logical conclusions and provides opinions and recommendations.
• Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
• Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
  
  

"

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [e-mail].

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