Ethical Oversight Assistant - Research Ethics Office

Women's College Hospital; Toronto; On-site; CAD 25,000 - 32,000; Part time

Benefits offered by this job

HOOPP pension plan

Job summary

Women’s College Hospital in Ontario seeks an Ethical Oversight Assistant for a Regular Part-Time role (22.5 hours/week) to support the Research Ethics Board and Office. This position involves triaging submissions, maintaining records in EPIC, coordinating meetings, and developing SOPs.

The role requires an undergraduate degree in Health Sciences or Ethics and at least one year of related experience. Strong written and verbal communication, organization, and collaboration across diverse teams are

Qualifications

• An undergraduate degree in Health Sciences, Ethics, or a related field.
• One year of progressively responsible and related experience.
• Knowledge of quality principles and/or research ethics guidelines preferred.
• Experience in an academic or healthcare environment highly preferable.
• Excellent written, verbal, and interpersonal skills are essential.
• Ability to work with different people of diverse backgrounds.
• Excellent organizational skills with attention to detail.
• Experience working with Microsoft Office (Word, Excel, Access).
• Experience in a dynamic environment, with competing priorities and accountabilities.
• Good work and attendance record required.
• Demonstrated WCH vision, mission and values.
• Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria.
• Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital.
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all.

Responsibilities

• Triages incoming submissions into the REO and follow up with the submitter if any documents or information are missing.
• Manages the REB general inbox and communications.
• Issues letters after approvals or amendments or renewals by appropriate authorities.
• Maintains electronic records including databases and lists and interfaces with the research module in EPIC.
• Supports all aspects of meetings, including calendar invitations, agendas, preparation of materials, and communications.
• Drafts and updates Standard Operating Procedures, Policies, and guidance documents and develops new forms.
• Identifies opportunities for process efficiencies and implements improvements with team input.
• Supports annual reporting including tracking metrics and drafting materials.
• Supports team initiatives, events, and activities as required.
• Fosters safety and exemplary care in daily activities.

Skills

Ethics knowledge

Administrative skills

MS Office

Communication skills

Education

Health Sciences / Ethics degree

Tools

EPIC

Microsoft Office

Job description

Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.

Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone – meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women’s to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.

Applicants must reside and be legally eligible to work in Ontario.

This is a Regular Part-Time opportunity, 22.5 hours a week (Replacement)

Reporting to the Manager, Research Ethics Office, the Ethical Oversight Assistant is an integral team member who supports the efficient operations of the Research Ethics Board (REB). This role also supports the Research Ethics Office (REO) and acts as an important operational and communications link between the REB, the REO and research teams. The incumbent must be willing to work collaboratively and cooperatively in a challenging and dynamic environment.

Summary Of Duties, But Not Limited To

• Triages incoming submissions into the REO and follow up with the submitter in the event any documents or information are missing
• Manages the REB general inbox and communications
• Issues letters after they have been approved by the (initial approvals, amendments, annual renewals, etc), REB chair (initial approvals, amendments, annual renewals, terminations, etc), or by the Research Ethics Office Manager
• Maintains electronic records including databases, lists, and other mechanisms that allow for distribution of tasks, timely reporting, and interface with the research module in EPIC
• Supports all aspects of meetings, including calendar invitations, developing agendas, preparation of materials, and associated communications
• With input and direction from the team, drafts and updates Standard Operating Procedures, Policies, and guidance documents and develops new forms
• Actively identifies opportunities for process efficiencies and takes the steps to put these into action, with input from the team
• Supports annual reporting including tracking metrics and drafting materials, as needed
• Supports team initiatives, events, and activities as required

As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.

The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications/Skills

• An undergraduate degree in Health Sciences, Ethics, or a related field
• One year of progressively responsible and related experience
• Knowledge of quality principles and/or research ethics guidelines preferred
• Experience in an academic or healthcare environment highly preferable
• Excellent written, verbal, and interpersonal skills are essential
• Ability to work with different people of diverse backgrounds
• Excellent organizational skills with attention to detail
• Experience working with Microsoft office (word, excel, access)
• Experience in a dynamic environment, with competing priorities and accountabilities
• Good work and attendance record required
• Demonstrated WCH vision mission and values
• Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria
• Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

Why Choose Us?

• Be part of a dedicated team committed to excellence.
• Shape the future of healthcare in a supportive environment.
• Enjoy competitive benefits and an excellent defined benefit pension plan (HOOPP).

Women’s College Hospital may use artificial intelligence (AI) or automated decision-making tools during various points in the recruitment and selection processes. Please note that third-party job boards may apply their own automated features when displaying or promoting this posting. Women’s College Hospital has no control over these external platform tools.

If you suspect any recruitment related advertising, communication or content did not originate from Women’s College Hospital, please report it immediately by providing the relevant details to WCH Job Advertisement Fraud Reporting Form.

Employment at Women’s College Hospital is conditional upon the verification of credentials, completion of a health review, and proof of immunity and vaccination status for vaccine-preventable diseases, in alignment with WCH Communicable Disease Surveillance protocols. Successful candidates will be required to complete the Employee, Physician and Volunteer Immunization Record Submission Form and the Pre-Placement Health Review Form prior to commencing employment. Submission instructions will be provided in the new hire package and all requirements must be satisfied prior to commencing employment.

Women’s College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.