Ethical Oversight Assistant - Research Ethics Office

WCH; Toronto; On-site; CAD 24,000 - 32,000; Part time

Job summary

Women’s College Hospital seeks an Ethical Oversight Assistant to support the Research Ethics Board (REB) and the Research Ethics Office (REO). This role ensures efficient operations, handles communications, and helps maintain compliance across submissions, meetings, and documentation.

Reporting to the Manager, REO, the position requires collaboration in a dynamic environment and a focus on safety, ethics, and quality in research activities. This is a regular part-time role based in Toronto.

Qualifications

• Undergraduate degree in Health Sciences, Ethics, or a related field.
• One year of progressively responsible and related experience preferred.
• Experience in a healthcare or academic environment is highly preferable.
• Excellent written, verbal, and interpersonal skills are essential.
• Ability to work with people from diverse backgrounds and strong organizational skills.
• Proficiency with Microsoft Office (Word, Excel, Access).

Responsibilities

• Triages incoming submissions into the REO and follows up on missing documents.
• Manages the REB general inbox and communications.
• Issues letters after approvals or amendments as applicable.
• Maintains electronic records and interfaces with the EPIC research module.
• Supports meetings with calendar invites, agendas, and materials.
• Drafts and updates SOPs, policies, and guidance documents.
• Identifies opportunities for process efficiencies and implements them with team input.
• Supports annual reporting and drafting materials as needed.
• Supports team initiatives and events as required.

Skills

Excellent written communication

Excellent verbal communication

Interpersonal skills

Ability to work with diverse people

Organizational skills

Experience in healthcare/academic env

Education

Undergraduate degree in Health Sciences or Ethics

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Ethical Oversight Assistant - Research Ethics Office

Women's College Hospital, 76 Grenville Street, Toronto, Ontario, Canada

Job Description

Posted Tuesday, August 25, 2026 at 4:00 AM | Expires Wednesday, September 9, 2026 at 3:59 AM

Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice. Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone – meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women’s to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone. Applicants must reside and be legally eligible to work in Ontario.

This is a Regular Part-Time opportunity, 22.5 hours a week (Replacement)

Reporting to the Manager, Research Ethics Office, the Ethical Oversight Assistant is an integral team member who supports the efficient operations of the Research Ethics Board (REB). This role also supports the Research Ethics Office (REO) and acts as an important operational and communications link between the REB, the REO and research teams. The incumbent must be willing to work collaboratively and cooperatively in a challenging and dynamic environment.

Summary of Duties, but not limited to :

• Triages incoming submissions into the REO and follow up with the submitter in the event any documents or information are missing
• Manages the REB general inbox and communications
• Issues letters after they have been approved by the (initial approvals, amendments, annual renewals, etc), REB chair (initial approvals, amendments, annual renewals, terminations, etc), or by the Research Ethics Office Manager
• Maintains electronic records including databases, lists, and other mechanisms that allow for distribution of tasks, timely reporting, and interface with the research module in EPIC
• Supports all aspects of meetings, including calendar invitations, developing agendas, preparation of materials, and associated communications
• With input and direction from the team, drafts and updates Standard Operating Procedures, Policies, and guidance documents and develops new forms
• Actively identifies opportunities for process efficiencies and takes the steps to put these into action, with input from the team
• Supports annual reporting including tracking metrics and drafting materials, as needed
• Supports team initiatives, events, and activities as required

As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.

The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications/Skills :

• An undergraduate degree in Health Sciences, Ethics, or a related field
• One year of progressively responsible and related experience
• Knowledge of quality principles and/or research ethics guidelines preferred
• Experience in an academic or healthcare environment highly preferable
• Excellent written, verbal, and interpersonal skills are essential
• Ability to work with different people of diverse backgrounds
• Excellent organizational skills with attention to detail
• Experience working with Microsoft office (word, excel, access)
• Experience in a dynamic environment, with competing priorities and accountabilities
• Good work and attendance record required
• Demonstrated WCH vision mission and values
• Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria
• Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

Why Choose Us?

• Be part of a dedicated team committed to excellence.
• Shape the future of healthcare in a supportive environment.
• Enjoy competitive benefits and an excellent defined benefit pension plan (HOOPP).

Employment at Women’s College Hospital is conditional upon the verification of credentials, completion of a health review, and proof of immunity and vaccination status for vaccine-preventable diseases, in alignment with WCH Communicable Disease Surveillance protocols. Successful candidates will be required to complete the Employee, Physician and Volunteer Immunization Record Submission Form and the Pre-Placement Health Review Form prior to commencing employment. Submission instructions will be provided in the new hire package and all requirements must be satisfied prior to commencing employment.

Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.

Women's College Hospital, 76 Grenville Street, Toronto, Ontario, Canada