Estimating Coordinator

Green Infrastructure Partners Inc.; Markham; On-site; CAD 58,000 - 65,000; Full time

Benefits offered by this job

Base salary 58k–65k CAD

Annual bonus

Comprehensive benefits

Retirement savings plan

Career growth

Job summary

Green Infrastructure Partners Inc. in Markham, ON, is seeking a Pre-Construction Coordinator to support Estimating and Operations in preparing competitive bids across Ontario. You will coordinate documents, manage bid inquiries, price tender items, and prepare submissions for MTO tenders.

This role collaborates with the Estimating team to ensure accurate, timely bids. Applicants should have post-secondary education, familiarity with bidding systems and strong Excel skills.

Qualifications

• Post-secondary education or professional equivalent experiences.
• Familiarity with bidding systems such as RAqs, Bids & Tenders, Biddingo, MERX, Metrolinx, Bonfire, Ariba.
• Strong computer skills with Microsoft Office (Teams, Outlook, Word formatting, Excel).
• Experience supporting proposal development using APMP/Shipley methodologies.
• Ability to read and interpret tender requirements and ensure compliance.
• Analytical, outcome-focused with collaboration across teams.

Responsibilities

• Order and print tender documents and manage submission process.
• Coordinate Bonding/Insurance request forms with estimators.
• Convert bid items into Excel for InEight Estimate input.
• Log and distribute bid inquiries and addenda.
• Prepare tenders for submission including org charts, resumes, bonding, and certificates.
• Facilitate dry-runs with estimators to verify accuracy before tender closing.
• Write tender pricing and submit for MTO tenders via RAQS/MERX.
• Distribute tender results within the team and to bonding company.
• Order WSIB certificates and CVOR upon expiry and file electronically.
• Prepare and track subcontracts and related documents.
• Process contracts on awarded tenders.
• Update project and insurance tracking spreadsheets.
• Collaborate with Contracts Manager on Notices of Project.
• Prepare resumes of key personnel and assist with pre-qualifications and RFPs.

Skills

Bid coordination

Excel

MS Office

APMP/ShipleyExperience

Tendering knowledge

Education

Post-secondary education

Tools

RAqs

Bids & Tenders

Biddingo

MERX

Metrolinx

Bonfire

Ariba

Job description

Come help build the future, where our work makes the world work!

Reporting to the Pre-Construction Manager, the Pre-Construction Coordinator will be responsible for supporting the Estimating and Operations teams in the successful preparation of competitive bids on various construction projects across the province of Ontario.

PRIMARY SCOPE OF ROLE

• Order and print tender documents, upload tenders to the internal shared drive and execute printed copies.
• Coordinate and assist with the Bonding/Insurance request forms with the estimators and Bonding company.
• Convert Bid items into Excel to allow for easy upload it into InEight Estimate program.
• Organize, log, distribute and save bid inquiries and addenda.
• Maintain Tender list and Hard Dollar files with changes as required.
• Prepare tenders for submission including but not limited to: coordination of signatures, org charts, resumes, project experience, bonding, CAD reports, WSIB certificates, etc.
• Facilitate dry-runs with the estimator prior to Tender closing to ensure all information is accurate.
• Write Tender pricing by hand or entering unit prices via Bids & Tenders for non-MTO tenders.
• Submission of MTO tenders on RAQS/MERX, including submission of TRF’s, Summary Bid Submission Forms, and Itemized Bid Forms.
• Distribute the tender results internally and to the bonding company.
• Order WSIB certificates and CVOR upon expiry, file electronically, and distribute.
• Preparation, coding, processing, distribution, tracking, and filing of subcontracts and related documents.
• Process Contracts on awarded Tenders.
• Update project & insurance tracking spreadsheets.
• Collaborate with Contracts Manager for the Notice of Project.
• Prepare and update resumes of key personnel.
• Assist with pre-qualifications, expression of interests’ and RFP’s.
• Other duties as assigned.

POSITION REQUIREMENTS

• Post-secondary education or professional equivalent experiences.
• Knowledge of the following bidding systems: RAqs, Bids & Tenders, Biddingo, MERX, Metrolinx, Bonfire, Ariba is an asset.
• Strong computer skills – working knowledge of Microsoft Software including: Teams, Outlook, Word (specifically formatting) and Excel.
• Experience supporting proposal development using APMP best practices or Shipley methodology, including color team reviews, compliance matrix development, and strategic bid coordination.
• Capable of reading and understanding Tender document requirements.
• Proficient in reviewing and interpreting the requirements outlined in tender documents.
• Outcome focused, critical thinker with the ability to analyze and visualize to ensure continuous improvement across our business.
• Ability to connect and interact with people to seek different perspectives.

WHAT WE OFFER

• Expected Base Salary: $58 000 – $65,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
• Annual performance-based bonus.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.