Estates Department – General Junior Legal Assistant

Baker Newby LLP; Chilliwack; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a general assistant for their busy Estates Department in Chilliwack. This in-office role offers a great opportunity for Practicum Students or newly graduated Legal Administrative Assistants, as well as experienced legal assistants looking to re-enter the field. The position involves preparing files, opening client files, and following up with banks, providing a supportive environment for training and development. If you are detail-oriented and possess strong communication skills, this role could be the perfect fit for you.

Qualifications

• Mature and detail-oriented with strong communication skills.
• Experience in a professional office environment preferred.

Responsibilities

• Prepare files for new client meetings and open files for estates.
• Follow up with banks and institutions regarding inquiries.

Skills

Detail-oriented

Strong communication skills

Writing skills

Computer skills

Education

Legal Administrative Assistant diploma

General office experience

Tools

Microsoft Office Suite

Job description

We are currently seeking a general assistant to support our busy Estates Department. This in-office position is located at our Chilliwack office and is available immediately. It may be suitable for Practicum Students, newly graduated Legal Administrative Assistants, or individuals with general professional office experience, even without legal background. The role may also appeal to experienced legal assistants seeking to re-enter the legal industry after a break.

The main duties include, but are not limited to:

1. Preparing files for new client meetings (authorizations, estate info sheets, searches)
2. Opening files, including preparing tables, notarial/certified copies, notices to creditors, and simple inquiry letters
3. Following up with banks and institutions via email and phone to request responses to inquiry letters
4. Preparing transmission of estate documents to executors
5. Paying bills, depositing cheques, and sending letters regarding estate expenses
6. Filing

You will report directly to a Senior Paralegal and other Legal Assistants, providing an excellent environment for ongoing training and development.

The ideal candidate will be mature, detail-oriented, possess strong communication and writing skills, work well in a team, and have excellent computer skills, especially in our increasingly paperless practice.

We appreciate all applications; however, only those candidates selected for an interview will be contacted.